Administrative Officer - Industry & Community Hub

Reference: 1596379

About the Role:
As the Administrative Officer, you will play a central role in supporting the day-to-day operations of a school, area or functional unit. Acting as a key point of contact, you will help keep administrative activities running smoothly and efficiently, while providing high-quality support across the team. In some cases, this may also include delivering comprehensive personal assistance to senior staff.
In this role, you will support the Business Manager, Industry and Community Hub, and collaborate closely with the Hub’s Work Integrated Learning (WIL) teams to help deliver impactful practice-based learning initiatives for the Faculty of Business and Law.
You will contribute to the administration, coordination and delivery of activities that expand and enhance WIL opportunities for students. This varied role includes supporting internships, business clinics, industry projects and global experiences such as study tours, semester exchanges and short courses. Working with internal teams as well as external stakeholders and partners, you will help build and maintain strong relationships that enrich the student experience and strengthen the Faculty’s industry and community connections.

Your responsibilities will include:

• Establish and maintain efficient administrative processes across the area.
• Provide guidance and supervision to administrative/clerical staff as required.
• Interpret and communicate procedures, providing advice to internal and external stakeholders.
• Coordinate meetings, events, and (where relevant) manage senior staff diaries.
• Prepare, publish, and distribute reports and documentation (e.g. agendas, minutes, briefing papers, correspondence).
• Undertake research, data collection, and information collation to support area activities.
• Provide administrative and logistical support for projects and operational activities.
• Manage internal and external communications, ensuring timely and professional distribution.
• Maintain and update shared information systems and document repositories.
• Coordinate internal events, including venues, catering, suppliers, and promotional activities.
• Oversee local resource and maintenance coordination for the area.
• Coordinate travel arrangements in liaison with the University Travel Team, ensuring compliance with procedures.
• Liaise with key stakeholders (HR, Finance, Properties, Corporate Relations) to support business operations.
• Support budget administration and reporting in conjunction with the line manager.
• Monitor and escalate critical information and developments to management.
• Undertake additional duties consistent with the role as required.

Specific Responsibilities:

• Administer and support initiatives and procedures designed to enhance the faculty of Business and Law’s WIL student experiences.
• Contribute to the development of resources that will benefit students and promote unique WIL opportunities.
• Implement and evaluate programs and related activities, including working with appropriate CRM, database systems) to capture and report information accurately.

Role Requirements:
About Curtin University
Curtin University proudly stands among the top one percent of global universities according to the ARWU 2025 rankings. We are an energetic, dedicated team of academics and professionals working together to provide global solutions through quality graduates and innovative research. Curtin is a welcoming space where integrity, respect for one another, courage, excellence, and impact are essential to everyday life. First Nations people, those identifying as LGBTQIA+, parents, carers, people of all ages, abilities and genders, and people of diverse ethnicity, nationality and faith are encouraged to apply. Our aim is to create a workforce that reflects the diversity of the community in which we live. For more information, please visit our Diversity and Inclusion page - https://staff.curtin.edu.au/discover-curtin/diversity-equity-and-inclusion-at-curtin/

What We Offer You:
This Continuous G05 level role attracts a remuneration of $83,283 - $91,103 + 17% superannuation.

Situated on Whadjuk Nyungar Country, our vibrant Bentley campus includes an art gallery, gym, childcare and medical centre, bus station, accessible parking and endless food options including a supermarket. Aside from the vibrant campus life, we offer more than just a job. Curtin offers a wide range of generous benefits, including additional leave, salary packaging, health and wellbeing services and an array of discounts for retail, travel and much more.
For more reasons to work at Curtin, please visit https://staff.curtin.edu.au/discover-curtin/

Join Us!
If this sounds like your next role, please click APPLY NOW ensuring to attach the following documents:

• Up-to-date Resume
• Cover Letter outlining your interest and demonstrating how your background meets the position. 1 – 2 pages max

If you have any queries in relation to this opportunity or the application process, please contact our careers team on CurtinCareers@curtin.edu.au or 08 9266 9000 (option 3,1), quoting the reference number. Applications will not be accepted via this email address, and late applications will not be accepted.

Applications close: 9pm (AWST) Monday 25th of May 2026.
Please note we are not accepting applications from recruitment agencies at this time.
Curtin reserves the right at its sole discretion to withdraw from the recruitment process, remove the advert, not to make an appointment, or to appoint by invitation, at any time.