Administrator

We have an exciting opportunity for an Administrator to join us on a 8-month fixed term contract to cover parental leave. If you thrive in a fast-paced environment, enjoy supporting and liaising with multiple teams and stakeholders, then we would like to hear from you.

About the role

As our Administrator, you will work closely with our Engineering teams to assist with delivery of projects; on a day-to-day basis, providing operational, financial, and administrative support.

You'll play a key role in providing essential support for general administration and coordination, ensuring our teams operate efficiently and effectively. This is a busy role, so you will be a natural organiser with the ability to easily multi-task and prioritise your team’s workload.

• Assist with the departments reporting, management functions and monthly invoicing.
• Support the day-to-day planning, communication, and administration for the teams.
• Assist with project setup, proposals, document preparation, follow document control processes, and e-filing.
• Data entry input for project cost tracking and management, assisting the Senior Engineers with project timeframes, including tracking delivery to meet our client deadlines.
• Organise and attend meetings including preparing and distributing agendas, presentations, take minutes and manage correspondence.
• Provide front desk reception cover at lunch time once a week and as required.
• Work closely with our wider Administration team, supporting the workload and other general administrative tasks as required for the Christchurch office.

We offer

A full-time, 8-month fixed-term contract covering parental leave until August 2025. You’ll be part of a dynamic culture that emphasises teamwork, innovation, and excellence. We offer a competitive salary, along with career development opportunities and comprehensive on-the-job training.

About you

• Proven administration experience with a minimum of 5 years+ in a similar role supporting a team/s in a busy, fast paced environment.
• Tertiary qualification in administration or business management would be an advantage.
• Excellent organisational skills, working to a high standard, with exceptional attention to detail and accuracy, with the capacity to multitask and adapt as priorities change.
• Advanced and highly proficient using Microsoft Office Packages - Word, Excel, Outlook, Teams, PowerPoint.
• Experience using time management systems would be an advantage.
• Have a proactive approach to problem solving, with strong decision-making skills.
• Enjoy working with and relating to a wide range of people, a strong communicator with the ability to work well within a team.

About us

Kirk Roberts Consulting is a multi-disciplinary consultancy providing Structural, Geotechnical, Fire, Civil and Environmental Engineering Services; plus Architecture and Engineering Software to a range of clients across New Zealand, from our offices in Christchurch, Queenstown, Auckland, Hamilton, and Tauranga.

At Kirk Roberts the heart of our business is innovation and finding a better way is why we exist. Our company was founded to challenge the norm and push boundaries, so we can bring our clients advanced engineering, project management and software solutions that drive efficiencies.

To apply

Please send us your latest CV and covering letter, and you are welcome to include any other documents you feel relevant to your application. Please note, that all applicants must be domiciled in New Zealand and be eligible for permanent employment in NZ, with either a NZ Passport, residency, or current work visa.