Administrator, Facility Support

DUTIES & RESPONSIBILITIES:

• Reception duties:
  • Telephone switchboard, directing, screening calls, taking and relaying messages in a timely manner.
  • Provide timely responses to queries or request
  • Greet visitors’ arrival at NOV Reception, provide information and safety induction and announce visitors to company employee
  • Prepare and issue Door Access Control cards.
  • Prepare welcome board for visitors
  • Prepare slides/videos to be played in the screens within the facility
  • Ensure knowledge of personnel whereabouts and maintaining exact and complete sign-out/sign-in procedures for visitors and on-site staff - maintain security by following procedures; monitoring logbook; issuing visitor badges; H&S induction and facility evacuation participation.
  • Sort outward mail including DHL packages and incoming mail for distribution.
  • Provide timely responses to queries or requests from customers, suppliers and public.
  • Assist in facility maintenance when required
  • Schedule meetings and maintain facility calendar
• Organise and arrange transport, lunches, accommodation as required for visitors and employees.
• Provide Executive support
• Provide remote facility support to other 2 facilities in Singapore
• Administrator for corporate mobile users, review monthly bill.
• Order and maintain stationery levels / pantry supplies for all departments within NOV.
• Filing of documents in Rigdocs.
• Purchase Requisition and PO receiving.
• Admin back up support and carry out any other relevant duties as assigned