Administrator/Bookkeeper

The Firs Residential Care Home in Exmouth, is looking for a highly organised, proactive and conscientious administrator with bookkeeping experience to join the team. Applicants must have strong communication skills and have a warm & friendly personality as the successful applicant will be answering phones and dealing with visitors to the care home.

Due to short timescales of this appointment, ideally, we are looking for someone immediately available and already based within a 30 min commute to the care home.

SUMMARY OF THE ROLE:

This is a varied and computer-based role, requiring excellent organisational and communication skills and a good understanding of Microsoft Excel and Word. You will manage the accounts for the care home and be responsible for communicating accurate information to the Finance Department at month-end and as required.

The ability to prioritise tasks and maintain a flexible approach is vital. Previous experience of office administration work, invoicing, bookkeeping, and payroll is essential. Experience and/or knowledge of Adult Social Care funding systems and Xero software is preferable, although training can be provided for this.

The administrator is first and foremost responsible to the Head Office Finance Department, and they will also assist the Home Manager with a variety of tasks.

RESPONSIBILITIES:

Consolidating payroll data to submit to external payroll provider

Recruitment, sending offer letters, medical questionnaires, new start forms & contracts

New employee vetting, which includes DBS check and sending out requests for references

Maintaining the staff files

Updating the training matrix

Maintaining the resident files

Ordering supplies and arranging contractors

Checking we have received the goods we are being invoiced for

Sending out resident invoices and allocating payments from residents and the local authority

Reporting weekly and monthly to Head Office