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Dublin Business School

Admissions Administrator

Posted on June 16, 2025

Dublin, Ireland
0 - 0 USD (yearly)

Full Time

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Job Title:

Admissions Administrator

Department:

IR0003 Marketing and Admissions

Reporting to:

Admissions Manager

Job Description

The position of Admissions Administrator, reporting to the Admissions Manager, has responsibility for providing a professional and comprehensive administrative service associated with the admission and recruitment of students within the College. This may include the recruitment of students in any of the recruitment areas.

Responsibilities

Specific responsibilities of the Admissions Administrator will include:

Responsible for the administration processes associated with the recruitment and admission of students;
Provision of educational guidance and advice to prospective students;
Daily processing of online applications from the DBS website;
Ensuring all lead and application details are coded correctly in the student information system;
Ensuring all applications and student files are maintained as per the department's internal processes;
Ensuring compliance checks are carried out on all applications;
Analysis of student academic qualifications to assess suitability for admission onto third level programmes;
Preparing student files with all application documents for review by the Admissions Quality Assurance Officer;
Ensuring that the Quality Assurance of DBS is protected and maintained at all times;
Ensuring the student information system is up-to-date and live at all times;
Liaising with all applicants on a daily/weekly basis to collect application documents, and ensuring they are completed as required;
Preparing and sending offer letters to eligible applicants;
Answer queries/providing information on the telephone;
Attending open events/exhibitions/fairs/schools representing DBS as part of the student recruitment process as required. Some of these may be in the evening or weekends;
Attendance at Information Sessions or inductions for programmes as required;
Sending induction and registration details to students;
Assisting in all recruitment areas during peak times;
Additional administrative and marketing tasks as delegated by management.

Working Relationships

The management of successful working relationships will be an integral aspect of the role and includes:

Regular interaction with the rest of the team in the Admissions Office.
Regular interaction with the Academic Operations team and the Accounts Department.

Reporting Arrangement

The Admissions Administrator will report directly to the Admissions Manager.

Required

Excellent organisational and administrative skills;
Proven ability to communicate information to the public in an effective and professional manner;
Excellent Interpersonal and written communication skills;
Good computer skills, preferably including word processing, databases, spread-sheets;
Ability to work effectively, accurately and under pressure in a fast paced environment;
Ability to work with large volumes efficiently;
Ability to prioritise and to meet deadlines;
Ability to work as part of a team to achieve goals and objectives;
Flexible approach to work.

Pay & Benefits

The salary for this role is DOE.

Free Internal Courses;
Discounted Fees for Family Members;
Life Assurance & Disabilities Cover;
Sports & Social;
Employee Assistance Programme;
Employee Discount Scheme;
Paid sick leave;
Death-In-Service Benefit.

This job description is a guide to the work the post holders will initially be required to undertake. It may be amended from time to time to meet changing circumstances by mutual agreement. It is expected that the post-holders and their manager will review the job description regularly.

Position Type:

Full time

Contract Type:

Regular

Pay Frequency:

Location:

Dublin, Ireland

Job Functional Area:

Admissions

All appointments are subject to providing proof of eligibility to work in Ireland on full time basis (upon being invited to interview). Please refer to our privacy policy here:

DBS Privacy Notice for Candidates

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This job description is a guide to the work the post holder will initially be required to undertake. It may be amended from time to time to meet changing circumstances by mutual agreement. It is expected that the job description will be reviewed regularly by the post-holder and their manager.

DBS is an equal opportunities employer and positively encourages applications from suitably qualified and eligible candidates regardless of sex, race, disability, age, sexual orientation, gender reassignment, religion or belief, marital status, or pregnancy and maternity. If you require any adjustments or additional support within the recruitment process, please contact us directly.

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