Advisor Shipping Documentation

Why explore

• A challenging position working in our World Class Commercial Operations

• An opportunity to develop your career within a global organisation

• Based in Singapore, a global commercial hub for Rio Tinto

About the role

We are looking for a Advisor Shipping Documentation to support the operational delivery of the commercial services function to support and optimize the commercial activities of the business.

Reporting to the Supervisor Order Management & Shipping Documentations, you will:

• Execute the Shipping Documents process and ensure shipping documents are accurate and available for shipments on a timely basis.

• Liaise with shipping agents and Rio Tinto Marine team to guarantee prompt and accurate shipping document issuance.

• Manage export declarations and shipping customs clearance.

• Execute delivery/discharge control documentation (e.g., LOI, Letter of Undertaking (LOU), conditional release note).

• Proactively identify business initiatives and automation improvements to enhance business value and experience for internal and external stakeholders.

• Perform data analysis and reporting activities in a timely and accurate manner.

• Training and monitoring new joiners in the team to ensure the desired performance is reached.

• Conduct root cause analysis and implement preventive measures with a continuous improvement mindset.

• Act as a key point of contact to improve communication and processes between Commercial Services and various stakeholders, such as Rio Tinto Marine/agent teams.

• Knowledgeable and experienced in relevant export documentation processes, including Bills of Lading, Statement of Fact, customs clearance documentation, Letter of Indemnity, Letter of Undertaking, etc.

• Maintain up-to-date knowledge of changes in shipping regulations and marine industry standards in collaboration with other functions (e.g,. internal and external Marine partners, Legal, etc.)

• Apply professional knowledge to adhere to the documentation process and performance clauses (SLA’s) to ensure customer and contract obligations are fulfilled.

• Support the implementation of knowledge management systems to capture up-to-date process flows and Standard Operating Procedures.

• Contribute to and support our MERP transition and implementation.

About you

To be successfully considered for this role, you will have:

• Degree in relevant discipline (or equivalent experience).

• At least 5 years of commercial and/or finance experience in a large multinational with previous experience working with shipping agents and shipping documentation.

• Excellent verbal and written communication skills and ability to reach out and build collaborative stakeholder relationships across different levels.

• Strong experience and background in the Commodity Industry, preferably in bulk commodities.

• International trade documentation, Supply Chain, and Trade Finance knowledge are essential. Proficiency in Incoterms and UCP600.

• Ability to work well ina matrix environment and be a good team player.

• Strong analytical and problem-solving skills.

What we offer

• A work environment where safety is always the number one priority

• A full-time position working directly for Rio Tinto

• A competitive base salary reflective of your skills and experience, with an annual incentive program

• Comprehensive medical benefits including health insurance for employees and immediate family

• Attractive share ownership plan

• Company provided insurance cover

• Career development & education assistance to further your technical or leadership ambitions

• Leave for all of life’s reasons (vacation/annual, paid parental, sick leave)

Where you will be working

Headquartered in Singapore, and integrated with Rio Tinto’s assets, hubs, and offices globally, our Commercial group works hand-in-hand with our product groups to ensure both the amount and types of products we produce meet our customer’s needs, and manage the trade-off between volumes, quality,cost and capital expenditure.

Application Deadline: 02 June 2025 (Rio Tinto reserves the right to remove job postings prior to the stated closing date)

Please note, in order to be successfully considered for this role, you must complete all pre-screening questions.

Rio Tinto does not accept unsolicited CVs or candidate profiles from recruiters or employment agencies. Rio Tinto will not consider or agree to payment of any referral compensation or recruiter fee relating to unsolicited CVs or candidate profiles. Rio Tinto reserves the right to hire those candidate(s) without any financial obligation to the recruiter or agency. Any unsolicited CVs or candidate profiles, including those submitted to hiring managers, are deemed to be the property of Rio Tinto.”

About Rio Tinto

Rio Tinto is a leading global mining and materials company. We operate in 35 countries where we produce iron ore, copper, aluminium, critical minerals, and other materials needed for the global energy transition and for people, communities, and nations to thrive.

We have been mining for 150 years and operate with knowledge built up across generations and continents. Our purpose is finding better ways to provide the materials the world needs – striving for innovation and continuous improvement to produce materials with low emissions and to the right environmental, social and governance standards. But we can’t do it on our own, so we’re focused on creating partnerships to solve problems, create win-win situations and meet opportunities.

Every Voice Matters

At Rio Tinto, we particularly welcome and encourage applications from Indigenous Peoples, women, the LGBTQIA+ community, mature workers, people with disabilities and people from different cultural backgrounds.

We are committed to an inclusive environment where people feel comfortable to be themselves. We want our people to feel that all voices are heard, all cultures respected and that a variety of perspectives are not only welcome – they are essential to our success. We treat each other fairly and with dignity regardless of race, gender, nationality, ethnic origin, religion, age, sexual orientation or anything else that makes us different.