Aircraft Technical Records Administrator

Tailor Your Resume for this Job

About Geotech Aviation:

Geotech Aviation Ltd. operates a fleet of helicopters supporting specialized airborne geophysical survey operations throughout North America.

We are seeking an organized, detail-oriented individual to join our maintenance department as an Aircraft Technical Records Administrator.

The successful candidate will be responsible for maintaining accurate aircraft technical records, monitoring maintenance requirements, and reviewing completed maintenance documentation. The position also includes some quality assurance responsibilities associated with maintenance records and documentation control.

Key Responsibilities

Aircraft Technical Records & Maintenance Control

• Maintain accurate and complete aircraft, engine, and component technical records.
• Review completed maintenance work reports for accuracy, completeness, and compliance with company procedures.
• Verify that required maintenance documentation, certifications, and supporting records are properly completed.
• Enter, update, and maintain aircraft maintenance information within the company’s AMS maintenance management system.
• Monitor scheduled maintenance requirements, component life limits, inspections, and recurring maintenance tasks.
• Assist with maintenance forecasting and communicate upcoming requirements to maintenance management.
• Track the applicability and compliance status of Airworthiness Directives, Service Bulletins, and other technical requirements.
• Maintain and organize aircraft maintenance records, journey log documentation, and associated technical records.
• Coordinate the collection and processing of maintenance documentation from domestic and international field operations.
• Maintain accurate electronic and physical records and ensure documentation is readily available for review and inspection.
• Assist with technical publications and document control.

Quality Assurance Support

• Perform quality assurance reviews of completed maintenance work reports and associated documentation.
• Identify documentation discrepancies and coordinate corrections with maintenance personnel.
• Assist with technical records-related audit findings and corrective actions as required.
• Support compliance with established maintenance documentation procedures.

Qualifications & Experience

• Previous experience in aviation technical records, aircraft maintenance administration, or a related technical field is preferred.
• Familiarity with Canadian Aviation Regulations and aircraft maintenance documentation is a strong asset.
• Experience with AMS maintenance management software is considered an asset.
• Experience with computerized aircraft maintenance tracking systems.
• Strong organizational skills and exceptional attention to detail.
• Proficiency in Microsoft Office, particularly Excel and Word.
• Ability to manage competing deadlines while maintaining accurate records.
• Strong written and verbal communication skills.
• Familiarity with aircraft maintenance work reports, maintenance releases, and technical documentation is an asset.
• Aviation related technical background would be considered an asset but is not required.

What We Are Looking For

We are looking for a thorough, organized individual capable of taking ownership of the company’s aircraft technical records processes.

The successful candidate must recognize the importance of accurate maintenance documentation, demonstrate strong attention to detail, and be comfortable working within a regulated aviation environment.

The position requires someone capable of working independently, identifying discrepancies, and ensuring maintenance records are properly maintained and processed in a timely manner.

Final compensation will be commensurate with the successful candidate's experience, qualifications and professional background.

We're an Equal Employment Opportunity employer that places value on the strength that diversity brings to the workplace and that prohibits discrimination or harassment of any kind. Our employment decisions are based on business needs, job requirements, and individual qualifications without regard to race, color, religion, gender, sexual orientation, marital status, gender identity or expression, national origin, age, disability status, protected veteran status, or any other characteristic protected by applicable law. We encourage all applicants who meet the requirements for the role to apply.

Work Remotely

• No

Job Types: Permanent, Full-time

Pay: From $60,000.00 per year

Work Location: In person