Assistant Construction Project Manager

POSITION SUMMARY

The Assistant Project Manager (APM) works alongside the Capital Project Manager to plan and execute Capital Projects for the Association. The duties include identifying stakeholders’ projects needs and goals, creating a detailed plan to successfully complete a project and organizing and storing project reports and documents.

ESSENTIAL FUNCTIONS

• Assist the Capital Project Manager in planning, managing and executing projects from start to finish, within a set timeline
• Help to coordinate and manage project tasks and deliverables
• Assist in managing project resources and budget
• Participate in project meetings and track project progress
• Assist in the resolution of any project issues and escalate issues as necessary
• Prepare and maintain project documentation, plans and reports
• Ensure project compliance with standards and procedures
• Monitor project progress and prepare status reports for stakeholders such as submitting RFIs and change orders to the contractors as required by Capital Project Manager
• Coordinate with contractors, suppliers, and internal teams to ensure smooth workflow including but not limited to managing job accounts and insurance certificates.
• Assist in risk identification and implementation of risk mitigation strategies.
• Maintain a procurement log to ensure compliance with safety standards, building codes, and company policies.
• Coordinate scheduling crews, equipment and contactors, as assigned.
• Perform administrative duties such as scheduling meetings, taking minutes, and organizing project files
• Help resolve on-site issues promptly and effectively
• Performing other duties assigned by the Capital Project Manager in an orderly and efficient manner
• Attend staff meetings and trainings as required.
• Uphold YMCA policies for safety, supervision, mandated reporting and risk management.
• Demonstrate the Six Pillars of Character (Trustworthiness, Citizenship, Respect, Responsibility, Caring, and Fairness) as well as the YMCA Core Values of caring, respect, honesty and responsibility in all dealings with members, guests, volunteers and fellow staff.
• Demonstrate competencies in and willingness to develop in the Cause Driven Leadership areas of mission advancement, collaboration, operational effectiveness and personal growth.
• All other duties as assigned by your supervisor.

YMCA LEADERSHIP COMPETENCIES

The Y’s Leadership Competency Model is comprised of 14 Leadership Competencies (leadership knowledge, skills, and behaviors required for success in the Y), organized by the four disciplines of Cause-Driven Leadership:

• Advancing Our Mission & Cause: Provide visionary leadership to the organization and to ensure that all resources are mobilized to adapt to new challenges and needs in the community
  • Competencies Include: Change Leadership, Engaging Community, Philanthropy, & Volunteerism
• Building Relationships: Connect people to the Y’s cause by developing inclusive relationships, partnerships and collaborations so that Ys can co-create solutions to pressing social needs
  • Competencies Include: Collaboration, Communication & Influence, & Inclusion
• Leading Operations: ensure relevance, effectiveness, and sustainability of the organization so that we can continue to fulfill our promise to the community
  • Competencies Include: Critical Thinking & Decision Making, Fiscal Management, Functional Expertise, Innovation, & Program/Project Management
• Developing & Inspiring Others: support the holistic development of self and others so that everyone can embrace the Y’s cause, sustain the Y’s culture, and inspire others to take individual and collective action to further our impact
  • Competencies Include: Emotional Maturity & Developing Self & Others

While all competencies are significant, the following are critical to success in this position:

• Change Leadership
• Collaboration
• Critical Thinking & Decision Making
• Functional Expertise
• Emotional Maturity

MINIMUM QUALIFICATIONS

• EDUCATION: Bachelor's degree in a field of Civil Engineering, Architecture, Project Management, or related field, required. Advanced degree, preferred
• SPECIALIZED SKILLS: Bilingual (English/Spanish), preferred. Strong organizational and communication skills.
• RELATED EXPIERENCE:
  • 2-4 years of proven and successful experience in the construction industr
  • Verifiable leadership experience and capabilities, with past successful project execution
  • Ability to read and interpret blueprints and technical drawings
  • Ability and desire to work collaborative to ensure successful project execution
  • Working knowledge of necessary construction means, methods and systems
  • Proven ability to generate and deliver reports that provide useful insight into project details
  • Highly organized and detail-oriented with a passion for ensuring projects proceed efficiently and effectivel
  • Proficiency in any management software, Microsoft suite, MS Project, Adobe Acrobat, and AutoCad, preferred
• CERTIFICATIONS & LICENCES:
  • Industry-specific certificates and licenses, preferred.
  • Valid Class C California driver’s license.

WORK ENVIRONMENT/MINIMUM PHYSICAL REQUIREMENTS

• You must have the physical, visual, and auditory ability to perform the essential functions of the job with or without reasonable accommodation.
• Must be able to stand for extended periods and lift up to 30 pounds.
• Must demonstrate auditory and visual ability to inspect and review construction plans, facilities, construction projects, etc.
• Approximately 50% of the time is spent sitting, while frequently required to walk, stand, and bend.
• Position requires frequent travel to different work sites.

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