Assistant Controller/Senior Accountant

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We are seeking a detail-oriented and hands-on Assistant Controller to join our growing commercial HVAC organization. This position will manage the company’s accounting operations, financial reporting, month-end close, job costing, and internal controls.

The ideal candidate has strong accounting experience in a construction, mechanical contracting, HVAC, or other project-based environment and understands the unique financial requirements of contract-based businesses. This role will work closely with operations, project management, service, purchasing, payroll, and executive leadership to ensure accurate and timely financial information. This is a role where you are directly involved in performing tasks and actively contributing to the work, rather than just supervising or delegating.

Key Responsibilities

Accounting & Financial Reporting

• Handle the overall accounting function and day-to-day financial operations.
• Manage and review general ledger activity, account reconciliations, journal entries, and accruals.
• Support the preparation of monthly, quarterly, and annual financial statements.
• Assist with month-end and year-end close processes.
• Analyze financial results and identify significant variances, trends, and unusual activity.
• Maintain accurate accounting records in accordance with company policies and applicable accounting standards.
• Assist with cash flow forecasting and working-capital management.

Job Costing & Project Accounting

• Oversee and review job-cost accounting for commercial HVAC projects.
• Monitor labor, materials, subcontractors, equipment, and other project costs.
• Review project profitability, gross margins, work-in-progress, and cost-to-complete estimates.
• Partner with project managers to investigate budget variances and improve job profitability.
• Assist with percentage-of-completion accounting and revenue recognition, as applicable.
• Review change orders, committed costs, purchase orders, and project-related accruals.

Accounts Receivable & Accounts Payable

• Provide oversight and support for A/R and A/P functions.
• Monitor customer collections, aging reports, retainage, and disputed invoices.
• Review vendor invoices, payment runs, and account reconciliations.
• Help establish and maintain effective billing and collection procedures.
• Ensure accurate and timely customer billing for service work and construction projects.

Payroll & Compliance

• Process weekly and semi-monthly payroll, including reconciliation of payroll-related accounts.
• Review labor allocations and ensure payroll costs are properly assigned to projects.
• Support compliance with applicable tax, insurance, bonding, and regulatory requirements.
• Coordinate with external auditors, CPAs, banks, insurance providers, and other financial partners as needed.

Internal Controls & Process Improvement

• Maintain and strengthen accounting policies, procedures, and internal controls.
• Identify opportunities to improve accounting processes, reporting, and system utilization.
• Assist with implementation and optimization of ERP/accounting systems.
• Develop and maintain financial reports and management dashboards.
• Ensure appropriate segregation of duties and proper authorization of financial transactions.
• Maintain excellent attendance and time management

Qualifications

• Bachelor’s degree in Accounting, Finance, or a related field.
• 5+ years of progressive accounting experience, preferably with experience in commercial construction, HVAC, mechanical contracting, or another project-based industry.
• Prior experience at the Senior Accountant, Accounting Manager, Assistant Controller, or similar level preferred.
• Strong understanding of general ledger accounting and financial statement preparation.
• Experience with job costing, WIP reporting, percentage-of-completion accounting, or contract accounting strongly preferred.
• Strong Excel skills, including pivot tables, lookups, and financial analysis.
• Experience with a SAGE/accounting system; experience with construction or service-management software is a plus.
• Strong analytical, organizational, and problem-solving skills.
• Excellent attention to detail and ability to meet deadlines in a fast-paced environment.
• Ability to communicate effectively with both accounting and non-accounting personnel.
• High level of integrity, confidentiality, and professionalism.

Preferred Experience

• Commercial HVAC or mechanical contracting
• Construction accounting
• Service and maintenance operations
• Job costing and project profitability
• WIP schedules and percentage-of-completion accounting
• Bonding and retainage
• Construction billing and collections
• SAGE implementation or process improvement

What We Offer

• Competitive salary based on experience
• Medical, dental, and vision insurance
• 401(k) with company match
• Paid time off and holidays
• Professional development opportunities
• Performance-based bonus potential
• Opportunity to play a key role in the continued growth of a successful commercial HVAC company

Job Type: Full-time

Pay: $110,000.00 - $125,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Physical Setting:

• Office

Experience:

• Finance and Accounting: 5 years (Required)

Work Location: In person