Assistant, Corporate Relations

Why IE University?

With 50 years of experience and founded by and for entrepreneurs, IE University has turned business education on its head through disruptive teaching. We count on high-level faculty who bring real-world experience into the classroom and foster a hands-on approach to learning.

Our Purpose

At IE University, we foster positive change through education, research, and innovation.

As a transformative educational institution, we empower students to make their mark on the world. We provide them with the skills, knowledge and environment needed to make a difference, and they join a supportive and international community that lasts a lifetime.

Our spirit of innovation and entrepreneurship has allowed us to drive change and constantly stay at the cutting edge of higher education. And through diversity, we have harnessed the power of people while also understanding and embracing the importance of humanities.

Our People

At IE we are:

• People-driven
• Change Builders
• Autonomy Enthusiasts
• Communication Enthusiasts
• Knowledge Champions

Your role as an Assitant will involve:

• Manage and prioritize an active calendar of appointments, coordinating across multiple internal departments, companies and time zones, follow up on action items, videoconference coordination, room reservations, event organization when necessary, among others
• Support to manage travel bookings, meetings, calls and logistics for the Corporate Relations leadership and IE Exponential Learning Executive President, as well as other team members and guest visitors as needed
• Liaise with freelancers, control manager & accounts payable/receivable departments to process all invoices, travel expenses and cash advances
• Act as point of contact for clients in case it is required by the Corporate Relations teams, preparing documents for provision to third parties and subsequent invoicing
• Design and revise PowerPoint presentations as needed
• Organize events hosted by the department, including mailing of invitations and subsequent follow up, venue reservations, catering, etc.
• Act as the go-to-person for ad hoc administrative requirements

• Outstanding organizational and time-management skills
• Can-do attitude
• Solution-oriented: ability to work independently and in teams on a broad set of tasks. Proactivity is a must!
• Ability to work in a multi-cultural context and interact with a wide variety of stakeholders and at different levels of the organization.
• Written and spoken proficiency in English and Spanish (English native will be desirable)
• Proficient Microsoft user: Office Suite, Dynamics 365 Finance & Operations.