Assistant Manager Purchase

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Job DescriptionOPEX Procurement Executive / Senior Executive

Department: Purchase / Procurement
Location: Bhuj, Kutch, Gujarat
Function: OPEX Procurement

1. Job Purpose

We are looking for an experienced OPEX Procurement professional to manage and execute day-to-day procurement activities required for smooth and uninterrupted plant operations.

The role will be responsible for the complete procurement cycle, including vendor development, quotation management, commercial negotiation, purchase order processing, delivery follow-up, cost control, inventory coordination, and coordination with user departments and Stores.

The candidate will be expected to ensure timely availability of materials, consumables, MRO items and operational services while maintaining the required standards of cost, quality, delivery and commercial terms.

2. Key ResponsibilitiesA. OPEX Procurement

• Manage the complete procurement cycle from Purchase Requisition/Indent to Purchase Order and final delivery.
• Procure regular plant requirements such as:
• MRO items and maintenance consumables
• Mechanical spares
• Electrical and instrumentation items
• Bearings, belts, fasteners and hardware
• Welding consumables
• Lubricants, oils and greases
• Safety and PPE items
• Packing materials
• Tools and tackles
• Stationery and office consumables
• Housekeeping materials
• Other operational consumables
• Handle procurement of plant-related services including maintenance, fabrication, manpower, transportation, housekeeping, AMC, calibration and repair services.
• Ensure uninterrupted availability of critical materials required for plant operations and maintenance.

B. Vendor Development & Management

• Develop and maintain a reliable vendor base for OPEX requirements.
• Identify and develop alternative/local suppliers for regular and critical requirements.
• Obtain and evaluate quotations from multiple vendors wherever commercially feasible.
• Evaluate vendors based on price, quality, delivery capability, payment terms and service performance.
• Maintain vendor records and performance history.
• Coordinate with vendors regarding delayed deliveries, quality issues, shortages, replacements and rejected materials.

C. Cost Control & Commercial Negotiation

• Negotiate with vendors to obtain competitive pricing and favourable commercial terms.
• Compare current purchase prices with previous purchase rates and prevailing market prices.
• Identify opportunities for cost reduction, alternate sourcing, bulk procurement and supplier development.
• Negotiate payment terms, freight, taxes, discounts, warranty and other commercial conditions.
• Maintain benchmark rates for frequently purchased items.
• Support the Purchase Manager in achieving annual OPEX cost-saving targets.

D. Purchase Order Management

• Prepare and release Purchase Orders against approved requisitions and negotiated commercial terms.
• Ensure Purchase Orders clearly specify:
• Material/service specifications
• Quantity and rate
• Applicable taxes
• Delivery schedule
• Freight terms
• Payment terms
• Warranty/guarantee requirements
• Penalty/LD clauses, wherever applicable
• Quality and inspection requirements
• Monitor open Purchase Orders and ensure timely closure.

E. Delivery Follow-up & Expediting

• Regularly follow up with vendors to ensure timely delivery of materials and services.
• Maintain and update Pending PO / Delivery Tracking Reports.
• Prioritize critical materials and urgent breakdown/maintenance requirements.
• Coordinate with Stores for material receipt and documentation.
• Escalate overdue or critical Purchase Orders to the Purchase Manager.
• Ensure required documentation is received along with materials wherever applicable.

F. Coordination with User Departments

• Coordinate with Maintenance, Production, Electrical, Mechanical, Instrumentation, Stores, Administration, Finance and QA/QC.
• Understand and clarify technical specifications and commercial requirements before placing orders.
• Ensure urgent operational requirements are addressed on priority while maintaining procurement procedures and controls.
• Coordinate with concerned departments for material/service evaluation and acceptance.

G. Inventory & Critical Spares Management

• Coordinate with Stores and Maintenance teams to identify critical, fast-moving and frequently consumed items.
• Monitor stock levels of regularly consumed OPEX materials.
• Support the development and monitoring of Minimum/Maximum and Reorder Levels.
• Ensure timely procurement to avoid stock-outs while preventing unnecessary inventory accumulation.
• Analyse consumption patterns and recommend appropriate procurement quantities and frequencies.

H. Service Procurement

• Manage procurement of plant-related services, including:
• AMC and annual maintenance contracts
• Equipment maintenance
• Electrical and mechanical maintenance
• Calibration services
• Housekeeping
• Security services
• Transportation
• Fabrication and repair jobs
• Labour/manpower services
• Other operational services
• Obtain and compare service quotations and negotiate rates and commercial terms.
• Coordinate with user departments to monitor service completion and vendor performance.
• Ensure service-related documentation and approvals are completed appropriately.

I. MIS & Reporting

Prepare, maintain and regularly update procurement-related reports, including:

• Daily Purchase Status Report
• Pending PO Report
• Overdue PO Report
• Monthly OPEX Purchase Report
• Vendor-wise Purchase Analysis
• Item-wise Purchase Analysis
• Purchase Price Variance (PPV)
• Cost Saving Report
• Critical Material Status
• Open PR/Indent Report
• Vendor Performance Report

3. Key Skills & Competencies

• Strong knowledge of OPEX procurement and plant purchasing
• Vendor development and supplier relationship management
• Strong negotiation and commercial skills
• Knowledge of MRO, mechanical, electrical and maintenance-related materials
• Ability to understand technical specifications and coordinate with engineering/user departments
• Strong follow-up and expediting skills
• Cost-conscious and analytical approach
• Good knowledge of MS Excel and procurement/MIS reporting
• ERP/Purchase module experience will be preferred
• Strong communication and coordination skills
• Ability to handle urgent and time-critical plant requirements
• Strong organizational and problem-solving abilities

4. Preferred Candidate Profile

• Experience in OPEX procurement / plant procurement / industrial procurement, preferably in a manufacturing environment.
• Experience in handling MRO items, maintenance spares, consumables and plant services.
• Candidates with experience in manufacturing, minerals, chemicals, ceramics, engineering or other process industries will be preferred.
• Should be comfortable working closely with Maintenance, Production, Stores, Finance and other cross-functional teams.

5. Key Performance Indicators (KPIs)

• Timely availability of critical materials
• Procurement cost savings and cost optimization
• Purchase Price Variance (PPV)
• Vendor delivery performance
• PO turnaround and closure
• Reduction in overdue POs
• Vendor performance and development
• Control of OPEX procurement costs
• Reduction in stock-outs and emergency purchases
• Compliance with procurement processes and documentation

Pay: ₹50,000.00 - ₹100,000.00 per month

Benefits:

• Cell phone reimbursement
• Commuter assistance
• Flexible schedule
• Health insurance
• Internet reimbursement
• Leave encashment
• Paid sick time
• Paid time off
• Provident Fund

Ability to commute/relocate:

• Bhuj, Gujarat: Reliably commute or planning to relocate before starting work (Preferred)

Application Question(s):

• What is your current CTC?
• What is your current Net Pay?
• What is your expected Net Pay?
• What is your Notice Period?

Work Location: In person