Asst. Deputy Acco

Note: Only those serving in the permanent civil service title Administrative Procurement Analyst of will be considered.

The Fire Department of the City of New York (FDNY) is the largest Fire Department in the United States and universally is recognized as the world's busiest and most highly skilled emergency response agency. The Department's main goal is to provide fire protection, emergency medical care, and other critical public safety services to residents and visitors in the five boroughs. FDNY members are sworn to serve and protect life and property and the Department works to continually educate the public in fire, life safety and disaster preparedness, along with enforcing public safety codes. Since its inception in 1865, FDNY has helped lead efforts to make New York the safest big city in the nation. This accomplishment requires a steadfast and daily commitment to maintaining the Department's core values.

The Bureau of Procurement and Fiscal Services mission is to provide comprehensive purchasing and fiscal management for the agency. The services offered by the bureau include procurement administration, grants management, disbursement management, payment review, City tax levy budget coordination, capital project accounting, contracts administration as well as other related activities.

The Fire Department, City of New York (FDNY), seeks a full time Assistant Deputy ACCO in the Bureau of Fiscal Services. The successful candidate will work with the Deputy ACCO to supervise a team of buyers with the processing small purchases, intergovernmental procurement requests, MWBE non-competitive awards up to $1,500,000 and procurement requests against HHC contracts valued in any amount. This includes ensuring agency-wide adherence to the City’s laws and regulations governing procurements such as those mandated by the Procurement Policy board, the Comptroller’s Directives and the City Charter as well as procedures and policies established by the Fire Department. It also includes assigning work to maintain a smooth and orderly workflow, timely processing of requests and promptly addressing/resolving related problems. Develop, review and approve specifications; approves bid pricing, review and approve bid packages which consist of all documents relevant to a single procurement transaction. Direct and assist staff in performing product market research and Vendor Responsibility Determinations. Assist in enforcing City and Agency procurement policies and procedures agency-wide. Train subordinates and assist in the training of Fire Department field staff in the processing of procurement requests identified as Small Purchases. Respond to requests for information from staff, the public, other agencies or entities by determining information required, performing research, consulting informants, and clearing with superiors in order to provide information or appropriate referral. Keep procurement liaisons in FDNY field units informed of any Procurement Policy or Procedure changes.

ADM PROC ANAL-NM FRM M1-3 - 8297A

Minimum Qualifications

1. A baccalaureate degree from an accredited college and four years of full-time satisfactory professional experience in purchasing, procurement, contract administration or a related field, at least eighteen months of which must have been in an administrative, managerial or executive capacity or supervising professional personnel performing duties in one or more of the above fields; or

2. A combination of education and/or experience equivalent to "1" above. However, all candidates must have the eighteen months of administrative, managerial, executive or supervisory experience described in "1" above.

Possession of an acceptable professional procurement certification may be substituted for up to one year of the experience described in "1" above. However, all candidates must have the eighteen months of administrative, managerial, executive or supervisory experience described in""1" above.

Preferred Skills

Understanding and working knowledge of the NYC PPB Rules Successful development of solicitation documents (specifications and scope of work) Exceptional organizational and analytical skills Superior verbal and written communication and negotiation skills Ability to manage a wide range of projects, simultaneously in a fast-paced environment Excellent working knowledge of PASSport and FMS, and ability to train staff in the use of PASSport

55a Program

This position is also open to qualified persons with a disability who are eligible for the 55-a Program. Please indicate at the top of your resume and cover letter that you would like to be considered for the position through the 55-a Program.

Residency Requirement

New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.

Additional Information

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.