Bid Manager Emea

NovaSource Power Services is the new service partner for renewables asset owners ready to fuel smart growth. As an O&M-focused company with 20 years of operating experience, NovaSource has the global reach and strategic capabilities to achieve our clients’ renewables goals around the world.

To serve our clients, we invest in our field teams. Technicians work most closely with renewables assets — and are in the best position to take on-target action each day. On hire, we assess each technician’s experience and safety training, then mentor them to grow an engaging and satisfying career.

Our turn-key services we optimize each step of our clients’ project lifecycles — from commissioning to decommissioning and everything in between. Our approach creates success for our clients, stability for our teams, and enables us to build a world-class culture of excellence. And that’s how we empower a renewable world.

As a Bid Manager, you will lead the bid process, from opportunity identification to proposal submission. This includes ensuring the timely submission of high-quality proposals that meet client requirements, managing the bid budget and resources effectively and establishing compliance with all RPF requirements and guidelines. The bid manager will also uphold an understanding of market trends and competitor activity to inform bid strategy.

This is an exciting opportunity to contribute to our business development initiatives and drive revenue growth.

Objectives of this role

• Leading the end-to-end bid process, including opportunity identification, qualification and proposal submission.
• Developing and executing bid strategies that align with the company’s goals and client requirements.
• Coordinating with various teams, including sales, technical, legal and finance to ensure all aspects of a bid are addressed.
• Managing bidding budgets, resources and timelines to ensure on-time and high-quality proposal submissions.
• Identifying new business opportunities by monitoring public and private sector tender portals.
• Maintaining comprehensive and accurate bid documentation, including bid files, records of communication and pricing information.
• Participating in negotiation sessions to secure favourable terms and conditions while focusing on profitability.
• Ensuring compliance with client requirements, regulations and industry standards.
• Monitoring and evaluating bid performance metrics to identify areas for improvement.

Your tasks

• Identify and evaluate new business opportunities through market research, competitor analysis and client need assessment in the markets within the EMEA Region (namely Italy, France and Morocco)
• Lead and coordinate the entire bid management process, including reviewing bid invitations, conducting bid/no-bid analysis and establishing timelines.
• Develop compelling and persuasive bid content, including executive summaries, value propositions, pricing models and technical responses.
• Collaborate with internal stakeholders, such as sales, operations and subject matter experts, to gather information and develop bid strategies.
• Coordinate and facilitate bid review meetings, ensuring key stakeholders provide input and address concerns or issues.
• Work with operational teams to develop competitive pricing strategies that align with bid requirements and profitability targets.
• Coordinate with legal and compliance teams to ensure bid proposals meet all legal and regulatory requirements.
• Monitor and track bid performance metrics, analysing win/loss data to identify trends and areas for improvement.
• Serve as the technical liaison during the handoff process from Sales to various departments. Ensure that each functional team understands their responsibilities under the contract
• Conduct post-bid analysis and debrief sessions to identify areas of improvement and implement lessons learned for future bids.
• Continuously refine and improve bid processes, templates and best practices to enhance efficiency and effectiveness.
• Stay updated on industry trends, market insights and emerging best practices in bid management.
• Serve as a representative for NSPS with external parties including Independent Engineers, Technical Advisors, Utilities & Regulatory Authorities and other influential parties within the solar industry in helping to define and create standards for O&M services.
• Be up to date on the technical aspects of new developments in PV and O&M industry as well as competitor activities.
• Develop new strategies in response to identified trends.
• Attend customer meetings and perform site visits for PV plant feasibility and pre-engineering phase

Required skills and qualifications

• Bachelor’s degree in business administration, engineering or a related field.
• Excellent knowledge of the English and Italian language, good knowledge of French
• Experience in a technical capacity within the power industry preferably in the utility scale solar O&M. Some experience in solar PV a must.

• Knowledge of the bidding process within the EMEA Region, with a particular focus on France, Italy and Morocco
• Experience in managing bids for the solar UPP industry
• Knowledge of or ability to learn the high-level design and performance analysis of PV Modules, PV systems, Grid Integration, Operation and Maintenance
• Experience/knowledge of solar power plant operations IT regulatory compliance as well as power plant performance analytics
• Demonstrated success in winning bids through effective proposal management.
• Strong understanding of the bid lifecycle, proposal writing, development and contract negotiation.
• Attention to detail and high accuracy in bid preparation and review.
• Ability to collaborate with cross-functional teams and influence stakeholders at various levels.
• Understanding pricing strategies and financial analysis in bid development.
• Ability to create visually appealing and engaging bid presentations.
• Strong project management skills, with the ability to prioritise tasks, meet deadlines and manage multiple bids simultaneously.
• Exceptional organisational and time management skills.
• Excellent analytical and problem-solving skills to assess bid opportunities and develop winning strategies.
• Excellent written and verbal communication skills in the English, French and Italian languages, with the ability to present complex information clearly and persuasively.

Location: Italy, Rome in a hybrid model

Equal Employment Opportunity

It is NovaSource Power Services’ policy to provide equal employment opportunities to all applicants and employees. NSPS disapproves of, and will not tolerate, unlawful discrimination against any applicant or employee because of race, colour, national origin or ancestry, gender (including pregnancy, childbirth, or related medical conditions), gender identity, age, religion, disability, family care status, veteran status, marital status, sexual orientation, or any other basis protected by local, state, or federal laws.