Bids Coordinator

Byrne Wallace Shields LLP is a large and progressive law firm, providing a full range of legal services to our clients. The working environment is both challenging and interesting, as we are at the leading edge in many of the legal areas in which we practice.

We currently have a vacancy for a Bids / Tenders Coordinator to join our growing Business Development team. The role will primarily involve the production and co-ordination of winning pitch and tender documents for a range of practice areas but will also extend to broader business development initiatives.

The successful candidate will work closely with the Tenders and Business Development team and Divisional Heads to coordinate and compile the firm’s tender documents and maintain tender precedent content.

Reporting to the Bids and Tenders Lead on a day-to-day basis, the role will have the following responsibilities:

• Drafting and coordinating pitches, tenders and presentations for large panel reviews and smaller bids undertaken by the firm for public and private clients in Ireland and internationally
• Managing formatting and layout of the response documents and ensuring all documents produced are fully compliant with requirements and firm branding
• Maintaining and developing tender documents and tender library
• Maintaining and updating the tenders / pitches database
• Conducting post tender analysis and reporting
• Contributing to the improvement of bid processes and associated best practice
• Assisting to promote pro-active approach to business development initiatives and client relationship management
• Maintaining and updating the firm’s CRM system, InterAction, with client business development and relationship management information
• Liaising with solicitors across the firm on a daily basis.

Suitable candidates will be able to demonstrate:

• Experience of drafting, responding to and managing the tendering process within a professional services environment (is preferred).
• Experience working with tendering portals such as eTenders and Achilles from expression of interest to submission (is preferred).
• Have good working knowledge of public procurement rules for both public and private sector tendering processes.
• Experience in a deadline-driven role.
• Strong commercial awareness.
• Excellent communication, project management, time management, decision making and analytical skills.
• A high level of motivation and an ability to act on one’s own initiative.
• Strong Microsoft Office skills in particular Word, Excel, PowerPoint, SharePoint and Indesign (beneficial).
• Experience working with CRM systems is very beneficial.
• Staff may be requested to carry out such reasonable tasks as may from time to time occur