Bookeeper

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The Middlebury Inn is looking for a bookkeeper who has knowledge and experience with using M3 Software, reconciling credit card statements, and managing accounts receivable & payable.

The ideal candidate is a highly organized person, self-motivated and should be comfortable working independently and collaboratively.

SUMMARY

Maintains accounting functions at the property, facilitates the movement of management and financial information, ensures accuracy and integrity of numbers and documentation, and assists management with the operations of the hotel and restaurant.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.

• Reviews hotel audit pack contents to confirm totals for tray balances, credit card batches and transmittals, and cash deposits against Property Management System reports.
• Verifies previous days audit is closed.
• Counts cash and checks from deposit envelopes, fills out deposit slips, transports deposits to bank and makes change orders.
• Counts and verifies amounts in Front Desk bank and property safe. Makes change for front desk and restaurant cash drawers and MOD bank.
• Processes and reviews for accuracy coded accounts payable invoices turned in by department heads. Reviews statements, reconciles balances, and researches any discrepancies.
• Creates and processes accounts receivable invoices and statements and makes collections calls. Writes off or adjusts accounts with approval as necessary.
• Assists with credit card research to resolve discrepancies or disputes.
• Carries out month end activities and meets deadlines for P & L processing and closes out month in accounting system.
• Maintains secure and confidential employee personnel files and payroll source documents. Reviews all personnel forms for completeness and accuracy. Supervises storage of all record retention.
• Assists with payroll when needed.
• Processes workers compensation paperwork and responds to questions and requests for information from insurance company, healthcare providers and employees.
• Writes petty cash checks with general manager approval and balances Petty cash account.
• Oversees security of property safe, MOD bank, cash drawers and deposits.
• Maintains, updates, and backs up computer software and equipment.
• Responds to inquiries from outside agencies including but not limited to child support and garnishments.
• Assist with other department’s financials duties, as needed.

Education And Qualifications

• A minimum of 2 years of accounting experience
• M3 experience (preferred)
• Experience with Microsoft Outlook, Excel, Word, and email systems
• Strong attention to detail
• Excellent verbal and written communication skills
• Sound judgement in handling highly sensitive and confidential information
• Must have good organizational and interpersonal skills and be able to work independently as well as part of a team.

Job Type: Full-time

Pay: $20.00 - $23.00 per hour

Expected hours: 28 – 40 per week

Benefits:

• 401(k) matching
• Dental insurance
• Employee discount
• Flexible schedule
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• Choose your own hours
• Monday to Friday

Experience:

• Bookkeeping: 2 years (Preferred)

Ability to Commute:

• Middlebury, VT 05753 (Required)

Ability to Relocate:

• Middlebury, VT 05753: Relocate before starting work (Required)

Work Location: In person