Business Support Officer

An exciting opportunity has arisen for a dynamic and talented individual to join Stockport NHS Foundation Trust as part of the Estates and Facilities Division.

You are required to provide an efficient, confidential and comprehensive support service to the Associate Director of Estates & Facilities. An important part of the role is to monitor the governance of meetings and performance through the E & F Workplan and Scorecard.

You will support the day-to-day administration of Estates & Facilities initiatives/projects which requires a high level of organisation and planning skills. Maintaining timely and accurate documentation, including the production of papers, reports and action logs. The Business Support Officer will be expected to plan and prioritise work to ensure the smooth running of different initiatives/projects through engaging key stakeholders.

This is a highly professional role which requires an eye for detail and a methodical approach to tasks, excellent IT, communication and organisational skills as well as the ability to prioritise your workload. In addition, a positive and proactive attitude to delivering a high standard of service is essential.

If you are seeking a new challenge, in a role where we will support your development and professional growth, this could be the position for you.

To provide an efficient, confidential and comprehensive administrative support service to the Associate Director of Estates & Facilities. To manage and maintain office systems in relation to quality and performance which contribute to the efficiency of the Division.

To support the day-to-day administration of Estates & Facilities initiatives/projects which requires a high level of organisation and planning skills. Maintaining timely and accurate documentation, including the production of papers, reports and action logs. The Business Support Officer will be expected to plan and prioritise work to ensure the smooth running of different initiatives/projects through engaging key stakeholders.

We hold a unique position in the Stockport community as the provider of healthcare and we are one of its largest employers.

We believe that the best organisations are those that reflect the communities they serve. We are therefore seeking to improve the diversity of our workforce to make it truly representative of our local population.

We actively encourage applications irrespective of race, age, disability, sex, gender reassignment, gender identity or expression, sexual orientation, religion or belief, marriage & civil partnership, or pregnancy or maternity. Recognising those communities that are underrepresented within our workforce, we would particularly welcome applications from you.

If you require support with your application please contact a member of the recruitment team, who can discuss alternative application methods.

We recognise that flexible working is important. We take requests for flexible working seriously, consider any request we receive and try to work with you, so we can explore if your request may fit with the needs of the service.

Benefits we offer to you:

• Between 27-33 days of annual leave plus bank holidays
• NHS pension scheme membership
• Salary sacrifice schemes for lease cars, home electronics and more, to make your salary go further
• NHS Staff discounts
• Cycle to work scheme
• Salary finance – for loans, savings, budget planning and tips on managing debt
• Stockport Credit Union– for local financial advice

To provide an efficient and confidential administrative support to the Estates & Facilities Associate Director.

Management of the Associate Director of Estates & Facilities electronic diary ensuring all appointments/meetings are properly organised and arranged.
Responsible for taking and transcribing notes at meetings as required by the Associate Director of Estates & Facilities.
Manage ensure all relevant files and documents are in readiness prior to meetings or as circumstance dictates.
Collation of information and preparation of reports for the E & F Senior Management Team as required.
Arrange training courses and travel arrangements for the E & F Senior Management Team as required.

To manage the workflow of the general office, ensuring that team members understand their duties and allotted tasks in line with Trust/Departmental policies, protocols and guidance, monitoring productivity, giving constructive feedback and training/coaching as necessary in order to achieve given objectives in relation to Health Roster, Governance of Meetings including the E & F Workplan and Scorecard.
Monitoring of Energy & Utility consumption, verifying invoices are correct for payment. Inputting and analysis of complex data in relation to meter readings onto Energy & Utility spreadsheets and forwarding reports to Management Accounts.
Responsibility for maintaining office systems which contribute to the efficiency of the Division, ensuring that guidance notes are produced for all tasks.

The Trust is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults and expects all staff and volunteers to share this commitment and promote safeguarding by implementing the Trust’s policies and procedures, acting promptly on concerns, communicating effectively and sharing information appropriately.