Camp & Events Enrollment, Billing & Receivables Manager

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Camp & Events Enrollment, Billing & Receivables Manager

At Brooklyn Music Factory We Inspire Musicians & BUILD COMMUNITY

Brooklyn Music Factory lives & teaches by these core values:

Be the Best Version of Yourself

Be 100% Engaged: Emotionally & Intellectually

Find Joy in Every Day & Every Way

Discover Everyone’s Story

Communicate Consistently to Gain Trust

Check Your Ego at the Door

Build Community

Brooklyn Music Factory is not just a music school; we are a mission-driven community intent on growing a body of students—in Brooklyn and beyond—with the tools needed to connect with others and to build something bigger than ourselves through music. Playing & performing in bands. Writing & sharing songs. Jamming around the campfire or around the world. We grow musicians for life and are changing a generation of music-making families.

The_ CEEBR Manager (Camp & Events Enrollment, Billing & Receivables) will work with the Brooklyn Music Factory Co-Founders and Directors to support the entire community. This is a public-facing position and ideal candidates will enjoy engaging with students, families, and faculty to create a fun and welcoming environment, as well as doing behind-the-scenes administrative work to ensure a smooth operation. We are a small organization and most positions wear many hats. This is a hybrid (virtual and in person), year-round position based at our studios in Gowanus, Brooklyn. _

Ideal candidates will have/be:

• Experience working with parents of children ranging in age 4-17
• Extremely consistent in communication
• Friendly and outgoing manner (you’d rather be engaged in conversation than watching the conversation)
• Excellent oral and written communication skills
• Confident speaking with parents, both in person and on the phone
• Highly organized and detail-oriented
• Experience with and/or ability to learn various software tools, including Google Suite, Canva, Airtable, Asana & KEAP.
• Comfortable working under pressure and in a fast-paced environment
• Able to work independently & on weekends as needed.

Core Responsibilities:

1. Sales & Enrollment

• Summer & Holiday Camps: Own the full sales funnel — inquiries → follow-up → enrollment → payment -> Health Forms & Registration.
• Date Night & Birthdays: Full ownership of sales/enrollment, including marketing campaigns, parent communication, staffing, and on-site execution.
• Build and manage marketing calendar for camp/events, aligned with BMF’s overall campaigns.
• Work with Systems Manager to develop systems (Calendly, automations, email sequences, etc.) to streamline enrollment.
• Attend open houses/camp fairs

2. Billing & Receivables

• Manage all products in KEAP (setup, updates, accuracy).
• Track receivables and communicate with families on unpaid balances.
• Work directly with bookkeeper to ensure billing is accurate and timely.
• Work to improve and create systems as needed.

I. PAY

$25/hr based on years of experience.
Additional Enrollment Bonuses:

• Sold Out Holiday Camp: $75
• Birthday Month with 4 or more parties booked: $150/month
• Summer Camp Week Sold Out: $150/week
• Date Night with 15 or more attendees: $50

II. SCHEDULE

• Primarily Independent though averaging 2-5 hours/day depending on the season.
• Weekly and Monthly meetings pre-scheduled. (see below)
• Some additional weekend days and evenings for specific camps and events.

III. MEETING SCHEDULE

• Weekly Event & Marketing/Enrollment Campaign Planning w/Camp Director
• Monthly Systems Upgrade Meetings w/ team
• Quarterly Billings/Receivables meetings w/ team

Job Type: Part-time

Pay: $25.00 per hour

Expected hours: 15 – 30 per week

Benefits:

• Flexible schedule

Work Location: Hybrid remote in Brooklyn, NY 11215