Ce Scheme - Admin Assistant

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The positions are for a Community Employment Scheme in Galway City.

To qualify for a CE Scheme you generally must be aged between 21-55 and be unemployed for 12 months AND you must also be in receipt of a qualifying Social Welfare Payment during that time, or 9 months if Ukrainian. You may also be eligible if you are a Qualified Adult on Jobseeker’s Allowance.

This is a developmental opportunity, no experience necessary. Accredited training will be provided to support your career.

Locations:

• Clerk Typist - Ballybane
• Administration Assistant - Newcastle

General duties

• Getting familiar with organisation’s policies and procedures, data protection guidelines and Health and Safety Statement
• Learning about the Youth Work Ireland Galway mission, activities, projects and programmes
• Maintaining confidentiality about the young persons’ and employees’ personal and other sensitive information
• Keeping work areas safe according to the requirements of Youth Work Ireland Galway Health and Safety Statement and policy
• Attending mandatory and job related trainings
• Ensuring the organisation’s resources are used judiciously and avoiding resource wastage
• Ensuring the time sheets are filled daily

Clerk Typist Responsibilities & Duties

• Prepare and type correspondence, reports, and other documents.
• Maintain and organize files and records.
• Perform general clerical duties such as photocopying and scanning.
• Review and proofread documents for accuracy and completeness.
• Prepare and distribute memos and announcements.
• Communicate with staff members to gather information.
• Ability to handle confidential information with discretion and maintain a high level of professional integrity at all times.

Administrative Assistant duties

• Answering phones, taking messages and dealing appropriately with queries.
• Dealing with queries by email and in person.
• Preparing correspondence, receiving visitors and sharing information and support with members and potential members of GAP, employees and stakeholders.

Other duties

• Shredding and recycling
• Meeting and greeting visitors cordially and professionally, answering their queries and providing visitors with information about the organisation and its activities
• Performing other relevant work duties as necessary

Necessary skills

• Confidentiality and courtesy in dealing with young people, staff, volunteers and visitors
• Basic IT skills – internet, e-mail, file management, copying, scanning, printing
• Basic Word processing, Excel and typing
• An awareness and sensitivity to the abilities and needs of children, young people and vulnerable adults

Other requirements: Garda vetting is required for this position.

Job Type: Part-time

Pay: From €286.50 per year

Application question(s):

• Have you been Resident in Ireland and Unemployed for 12 months (9 months if Ukrainian)?

Licence/Certification:

• Social Welfare Payment (see Job Description) (required)

Work authorisation:

• Ireland (required)

Work Location: In person