Church Office Assistant / Bookkeeper (Contract)

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Church Office Assistant / Bookkeeper (Contract)

We are seeking an individual to fill the position of Church Office Assistant / Bookkeeper for Oakland Scotland Community Church. The successful applicant will be handling the day to day reception duties of the church, assisting the Minister and be responsible for accurate record keeping of all financial transactions, preparation and submission of all church reports using accounting, donation and ADP payroll software.

This is a paid position working a maximum of 13.75 hours per week. This is a contract position to be reviewed prior to the end of the contract. The position is available immediately

Administrator Duties Include:

· Act as receptionist answering calls, checking answering service and directing messages as needed

· Collect and distribute mail

· Assist Church Committees as needed

· Assist in preparation of the congregation’s annual reports

· Prepare letters on behalf of the congregation, as directed by the minister and boards (e.g. Thank you notes for donations, transfers of membership, etc.)

· Order office / church supplies upon approval, and maintain copier.

· Maintain church registers along with minister (deaths, births, marriages etc.)

· Other duties as required

Bookkeeper Duties include:

· Collect and record all congregational and memorial offerings in Donation software program, deposit offerings and any other incoming revenue

· Pay monthly / yearly expenses submitted by church board/committees and record in Accounting software

· Monitor and communicate with ADP payroll services

· Prepare monthly payroll for church employees and remit source deductions to CRA

· Prepare and submit HST rebate claims, annual charitable return to CRA

· Prepare monthly Treasurer’s report and assist with setting the annual budget.

· Prepare year end financials and submit it for a yearend review to accountant

· File electronic requests for Summer student position(s) with Canada Summer Jobs and communicate with their representatives

· Prepare annual tax receipts for congregation

· Provide Financial information for UC of Canada Annual Statistical Report

· Provide Financial information at the request of Board or Congregation

Please submit Letter of application and resume to Oakland Scotland Community Church:

oaklandscotlandccoffice@gmail.com

by Friday, May 8, 2026.

Job Type: Part-time

Pay: $17.52-$25.00 per hour

Expected hours: No more than 13.75 per week

Work Location: In person