City Register Supervisor

IMPORTANT NOTE: ONLY CANDIDATES WHO HAVE A PERMANENT PRINCIPAL ADMINISTRATIVE ASSOCIATE TITLE WILL BE CONSIDERED FOR AN INTERVIEW. PLEASE INCLUDE YOUR EMPLOYEE IDENTIFICATION NUMBER (EIN) WHEN APPLYING AND INDICATE IN YOUR COVER LETTER IF YOU ARE A PERMANENT PRINCIPAL ADMINISTRATIVE ASSOCIATE.

NYC Department of Finance (DOF) is responsible for administering the tax revenue laws of the city fairly, efficiently, and transparently to instill public confidence and encourage compliance while providing exceptional customer service.

The Customer Operations Division has an oversight of the Department of Finance business centers, City Register’s Office, and the Land Records, Adjudication, and Collections Divisions. Customer Operations is charged with the processing of tax payments, parking violations payments, and all other charges collected by DOF. The Division is also responsible for recording property transfers, adjudicating parking and camera violations, and managing the full life cycle of the department’s enforcement activities related to unpaid business and excise taxes, parking fines, and Environmental Control Board summonses.

The Land Records Division and its Office of the City Register record and maintain all official documents related to real estate, including deeds, mortgages, and leases. The Division has offices in every borough except for Staten Island, where the Office of the County Clerk provides these functions. Land Records records approximately 550,00 documents annually and collects over $5 billion annually in real property transfer and mortgage recording taxes. The Division maintains and updates New York City property ownership records and provides review and research services for those records. The Land Records Division also administers the property tax lien sale for property tax enforcement, interacting with the NYC Law Department, the Mayor’s Office of Management and Budget, and the Lien Trust Program.

The Manhattan City Register Supervisor would be responsible for managing the Division of Land Records Customer Service Area in the Manhattan City Register office.

Duties and responsibilities will include the following:

• Supervise customer service staff.
• Ensure staff are fully trained in procedures for accepting and scanning documents, and for processing payments that are submitted for recording.
• Track and monitor daily mail received; document the submission and return process, identify process issues and develop methods to enhance and streamline the process.
• Train cashiers on processing of manual and ICL checks.
• Prepare reports, answer customers emails and memoranda.
• Work on special projects within the division and ACRIS.
• Respond to customer inquiries concerning Real Estate and Personal Property documents via CRM or email.
• Examine scanned images of Real Estate and Personal Property documents, to determine if they are following all applicable statutory authority, city and agency policies and recording requirements.
• Examine scanned images of Notices of Federal Liens for conformity with the lien law.
• Demonstrate knowledge and support of the EEO policy.
• Promote teamwork and enhance the quality of work for staff.
• Build and maintain effective working relations with coworkers, other divisions, vendors and city, state, and federal agencies.

Additional Information:

In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire.

PRINCIPAL ADMINISTRATIVE ASSOC - 10124