Clerk

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DISTINGUISHING FEATURES OF THE CLASS: This is an entry-level position

responsible for the performance of standard clerical tasks including the

use of a personal computer and other office equipment. Positions in this

class are supervised by a higher level clerical position through personal

observation, review of work in progress, or upon completion. Supervisory

assistance is available with instructions given for new or unusual

assignments and procedures. This position is distinguished from a Senior

Clerk which performs more difficult and complex clerical tasks which tend

to be routine in nature. A Clerk has no supervisory responsibilities but

may assist the supervisor in the on-the-job training of a new Clerk in

specific clerical tasks. Does related work as required.

TYPICAL WORK ACTIVITIES:

Receives and organizes work to be processed;

Maintains alphabetic, numeric and/or chronological files of

correspondence, documents and materials by coding and filing new

material, searching for requested material, and periodically purging

obsolete material;

Reviews documents for accuracy and completeness according to procedures

and instructions; checks source documents to identify error and notes

appropriate corrective action for supervisor;

Proofreads and corrects work, producing an accurate, clean and complete

copy;

Uses a personal computer or scanner to process forms, scan or enter

information, and retrieve pertinent data;

Codes various transactions for computer input from source documents using

established coding systems;

Receives callers and visitors, ascertains their business, and refers

them to the appropriate staff or department; answers routine

factual telephone inquiries;

Receives incoming mail, date stamps and routes to appropriate individual

or location for action;

Makes computations following prescribed steps using the four basic

arithmetic functions;

Checks the arithmetic accuracy of calculations;

Posts receipt of payments for routine program activities to individual

accounts;

Obtains and confirms routine data by telephone or form letter and records

results;

Logs receipt of documents, applications and forms;

Alphabetizes folders and other records;

Prepares routine forms and correspondence in response to inquiries;

Prepares folders with appropriate documentation per established procedure;

Issues notifications to affected individuals per established procedures;

Operates photocopiers, faxes, printers, scanners, calculators and other

office machines;

May use a standard typewriter keyboard to type correspondence, records and

other written materials;

In school districts, Clerks may perform the following additional duties:

Assists students to and from buses;

Assists teachers in the preparation of materials for classes;

Assists with supervision of students in the lunchroom;

May act as a playground attendant.CLERK—CONT’D. 2

FULL PERFORMANCE KNOWLEDGE, SKILLS, ABILITIES AND PERSONAL

CHARACTERISTICS:

Working knowledge of office terminology, procedures, equipment and

business English;

Working knowledge of the principal and practices of computerized record

maintenance;

Working knowledge of basic arithmetic functions of addition, subtraction,

multiplication and division;

Ability to follow oral and written directions;

Ability to perform clerical operations with numbers and letters;

Ability to file material in alphabetical order;

Ability to spell words that are used in written business communications;

Ability to perform common office record-keeping tasks;

Ability to operate an alphanumeric keyboard such as a typewriter, word

processor or personal computer;

Ability to perform close detail work involving considerable visual effort

and concentration;

Ability to maintain neat and legible records;

Accuracy.

MINIMUM QUALIFICATIONS: None

MINIMUM QUALIFICATIONS FOR BROOME COUNTY DEPARTMENTS: (EXCLUDING

BROOME COMMUNITY COLLEGE)

Graduation from high school or possession of an equivalency diploma.

Pay: $17.24 per hour

Expected hours: No less than 20.0 per week

Benefits:

• Retirement plan

Work Location: In person