Commercial Administrator

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Description:
Overview of role:
Coliban Water is embarking on an exciting transformational program of works to deliver Coliban of the Future. This program involves significant investment in people, processes, assets, and technology to ensure we continue to provide safe drinking water and wastewater services, maintain water security, support growing regional and rural populations, and achieve zero net carbon.

To support this transformation, Coliban Water is focused on running, growing, and transforming its operations. Critical to this is the effective delivery of Coliban Water’s commercial, procurement and contract management activities to strengthen Commercial performance, ensuring transparency, value for money, and realisation of intended benefits from commercial arrangements across our stakeholder network.

As Commercial Administrator, the role provides agile support across the full contract lifecycle, from establishing commercial documentation and maintaining accurate contract records, to monitoring performance, analysing data, and assisting in the resolution of commercial issues.

With a strong focus on contractual compliance and commercial insight, the Commercial Administrator ensures that agreements, specifications, and procurement activities are well-governed, quality‑assured, and aligned to organisational policy. The role contributes to improved commercial outcomes by identifying risks, analysing trends, preparing clear and accurate reports, and supporting informed decision‑making.

Working collaboratively with internal stakeholders and external suppliers, the Commercial Administrator helps foster high‑quality commercial relationships, supports consistent commercial practices, and contributes to the smooth operation of the Commercial Services team.

Key Responsibilities:
As our Commercial Administrator, you’ll be accountable for:
Contract Administration

Maintain accurate contract records, registers, and supporting documentation across the full lifecycle.
Monitor key dates, milestones, deliverables, and obligations to enable proactive contract management.
Prepare and quality‑check commercial documents including agreements, variations, scopes, and procurement artefacts.
Manage priority workflows and support smooth delivery of operational and commercial activities.

Contract Governance & Compliance

Ensure all contract activities comply with organisational policy, procurement frameworks, and financial delegations.
Support adherence to probity requirements, record‑keeping standards, and audit expectations.
Escalate non‑compliance issues or risks and support corrective action processes.

Commercial Analysis & Reporting

Analyse contract, supplier, and financial data to identify trends, risks, and improvement opportunities.
Prepare concise and accurate reports, dashboards, and insights that support informed commercial decision‑making.
Contribute to monitoring value‑for‑money outcomes and commercial performance indicators.

Supplier & Stakeholder Coordination

Liaise with internal stakeholders to support consistent commercial practices and effective contract delivery.
Assist with supplier engagement, communication, and issue resolution throughout the lifecycle.
Support continuous improvement by identifying process enhancements and contributing to commercial capability uplift.

About you:
Tertiary qualifications in Commerce, Economics, Accounting, Law or equivalent.

Expert working knowledge and experience in Commercial Management

Significant experience in managing commercial risk and ensuring compliance within complex organisations.

Proven ability to work with multiple stakeholders with strong engagement and communication skills.

Post graduate qualifications as CA or CPA

Desirable:
Experience in the public sector or regulated environments (desirable depending on your organisation).

In addition to the qualifications and experience specified above, you will be required to meet the following criteria:

• Delivers accurate, reliable, and timely contract administration across the full lifecycle.
• Applies strong commercial and analytical capability to identify risks, trends, and improvement opportunities.
• Ensures consistent compliance with organisational policies, procurement frameworks, and delegation requirements.
• Builds productive relationships with stakeholders and suppliers to support effective commercial outcomes.
• Contributes to continuous improvement of commercial systems, processes, and practices.

Sound like you? We’d love to hear from you.

Learn more in the position description

Salary:
The salary and conditions for this position will be as per the Coliban Water Enterprise Agreement 2021 Band 5 $115,162-$139,851 + superannuation salary range will be offered to the successful candidate commensurate with their skills and experience. This role is a Fulltime Ongoing position.

Enquiries:
For further information please contact Lauren Armstrong on 0487 111 305 or via email at Lauren.armstrong@coliban.com.au

To apply, please submit your resume and cover letter by COB Monday 3rd August 2026.

Why join us?

At Coliban Water our people are on a mission to create a better life for our customers and communities – now and tomorrow.

We love what we do and our location in the centre of a region that takes in 49 towns from Trentham to Echuca.

Our commitment to inclusion means you’ll feel at home here no matter who you are, who you love, or what you stand for. As part of the team you receive a monthly accrued day off, time off over Christmas, the flexibility to shape your work to suit your lifestyle, and generous parental, carer and workplace study leave policies.

At Coliban Water we balance a small team rhythm with the reach and resources of one of the largest Victorian regional urban water corporations.

What are you waiting for? We’d love you to join us.

Applicants will need to successfully complete all core training requirements in the expected timeframes and may be required to undertake a Police Check, Working with Children Check, Pre-Employment Medicals or Psychometric testing where applicable. Applicants may also be required to produce evidence of their Right to Work in Australia.

We welcome applications from individuals of all abilities. We are committed to creating an accessible and inclusive workplace for everyone, including people with disabilities and diverse abilities. If you need any support during the application process or would like to discuss interview adjustments, please contact Lauren Armstrong on 0487 111 305 or via email at Lauren.armstrong@coliban.com.au.

Please indicate any adjustments (administrative, environmental, or procedural) you may need to effectively participate in the recruitment process and/or carry out the requirements of the role you are applying for.

Please note that applicants may be contacted prior to the closing date of this advertisement.