Conducting Officer - Portfolio Management & Distribution

Conducting Officer – Portfolio Management & Distribution Oversight

Conducting Officer – Portfolio Management & Distribution Oversight

Senior Manager Level - CSSF approved

Location: Luxembourg

Department: AIFM Services

Vacancy type: Permanent, Full-time

This is a great opportunity to join a fast-growing AIFM and contribute actively to its development and evolution. The Conducting Officer – Portfolio Management & Distribution Oversight will report to the Head of AIFM.

The position

As Conducting Officer – Portfolio Management & Distribution Oversight you will be responsible for a wide range of activities. Your responsibilities will include but will not be limited to:

• Providing regular updates to the other conducting officers and the governing body, i.e. the board
• Providing reporting to the CSSF and to the investors
• Acting as a key point of contact with the CSSF in connection with portfolio management & distribution
• Correspond with regulatory bodies (CSSF, BaFin, FMA, auditors, etc.) and maintenance of related files
• Prepare external and internal audit and/or other periodic and/or ad hoc regulatory visits
• Run the Portfolio Management Team in managing the portfolio activities of the AIFM for a wide range of investment strategies (private equity / real estate / infrastructure / debt / fund of fund / other type of investment strategies) in collaboration with the investment advisors, like:
  • Work with the Investment Advisor in relation to deal sourcing and pipeline development
  • Ensuring compliance with operational processes in the area of portfolio management and its components fund management
  • Transactional oversight and selection of due diligence advisors (tax structuring, transfer pricing and interest rate benchmarks, financial, legal, technical and environmental, etc)
  • Asset and Fund exit planning
  • Budgeting and cash forecasting
  • KPIs monitoring and reporting of the portfolio’s performance and its investment (incl. performance forecast)
  • Investment Compliance of the Funds against the Fund Documentation and relevant legislation
• Ensure quarterly portfolio management reports for the AIFs and oversight the investment managers portfolio management activities in case of delegation
• Review the profile and business plan for potential investment opportunities (compliance with the AIF’s risk profile)
• Coordinate and conduct in the organization of investment committees
• Ongoing monitoring of investments’ compliance with applicable regulations and AIF’s documentation
• Perform due diligence on the delegated portfolio managers and investment advisors
• Maintaining the distribution oversight and marketing related policies, procedures, processes, SLAs, etc. to ensure the compliance with the applicable regulations and the internal processes
• Day to day distribution oversight (inter alia due diligence plan for the distribution delegates and marketing intermediaries, etc.)
• Drafting and reviewing of internal policies and procedures in relation with the portfolio management of the AIFM
Ad-hoc tasks to assist the growth of the business and ensure smooth running of daily activities

Your profile

• Have a university degree in Economics, Finance or similar fields
• You are already a CSSF approved Conducting Officer
• Professional qualifications (CFA, CAIA…) would be considered as an asset
• Have at least 10 years of relevant experience with a private equity / real estate asset manager or an AIFM
• In depth knowledge of private equity & real estate transactions (other investment strategies would be considered an asset)
• Have a excellent knowledge and understanding of the Luxembourg fund industry and AIFM regulations
• Have proven ability to work autonomously and demonstrate initiative
• Are also a team player with good communication skills
• Have analytical approach and strong MS Excel skills
• Proven ability to develop and implement programs, policies, and procedures
• Excellent communication skills, with the ability to clearly articulate complex issues to a range of stakeholders, including senior management, legal teams, and regulators
• A strategic mindset, with the ability to anticipate and mitigate risks while balancing business needs and objectives
• Strong analytical skills and attention to detail, with the ability to conduct thorough and accurate risk assessments and reviews
• Experience in managing relationships with regulators and external auditors
• Be proactive, organized and flexible
• Polyvalent, excellent ability to set priorities and respect and deliver within deadlines
• Positive, self-confident, open-minded, dynamic and long-term thinking
• Have strong drafting skills in English with a high level of accuracy and attention to detail; further language skills like French and/or German are considered as a plus
• Have a client focus with a solution mindset and a hands-on approach
• Have proven ability to work autonomously and demonstrate initiative
• Autonomous with an excellent team spirit with good communication skills