Construction Administrative Office

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Job Title: Construction Administrative Office Assistant
Location: Syracuse, NY and Clay, NY
Employment Type: Contract/Project-Based (with potential for extension)

About Us:
We are a construction management consulting firm specializing in large-scale commercial and municipal developments and infrastructure projects. We’re seeking a highly organized and detail-oriented Construction Administrative Office Assistant to support our team with critical documentation, reporting, and coordination tasks.

Key Responsibilities:

• Manage and organize project documentation, including contracts, permits, change orders, submittals, and RFIs.
• Prepare and maintain project schedules, meeting minutes, and progress reports.
• Handle data entry, tracking logs, and filing systems (digital and hard copy).
• Communicate with contractors, vendors, and clients to ensure accurate and timely paperwork.
• Assist with invoice processing, budget tracking, and compliance documentation.
• Use construction management software, Microsoft Office Suite, and other digital tools to streamline workflows.

Qualifications:

• Proven experience in construction administration or a related field.
• Strong computer skills (Microsoft Office, project management or construction software such as Procore or Primavera preferred).
• Excellent organizational skills and attention to detail.
• Ability to manage multiple priorities and meet deadlines.
• Strong written and verbal communication skills.

Why Join Us:

• Opportunity to work on exciting construction management projects.
• Collaborative, professional environment with a focus on quality and efficiency.
• Competitive compensation based on experience.

Job Type: Full-time

Pay: $26.00 - $30.00 per hour

Work Location: In person