Contract Administration Coordinator

Position Title:

Contract Administration Coordinator

Job Group:

Professional & Scientific

Required Minimum Qualifications:

High school diploma or equivalent and 2 years of related experience

Preferred Qualifications:

Experience with Lucernex or another Construction Project Management software/system type.
Experience processing contract-related documentation.
Experience working in a construction-related office environment.
Experience working in a higher education setting or collaborating on a higher education project.
Demonstrated ability to manage multiple projects simultaneously while maintaining compliance.

Job Description:

Summary
The Real Estate and Capital Planning department seeks a qualified candidate for the Contract Administration Coordinator role. This position coordinates contract administration for publicly bid construction projects from conception to completion. The successful candidate will ensure contracts adhere to Iowa Board of Regents policies and maintain positive, timely communication with both vendors and internal stakeholders. The ideal candidate will have strong organizational and communication skills, attention to detail, and the ability to manage multiple projects simultaneously to maintain compliance and enhance contract performance.

Example of Duties

• Prepare and process project, contract-related documents for publicly bid projects.

• Process constructor payments, change requests, and change orders.

• Handle post-construction and closeout processes for publicly bid capital projects.

• Respond to inquiries and resolve issues for all project staff and stakeholders.

• Provide support in gathering project data collection and formulating reports, such as the Targeted Small Business reporting with Procurement and ISD.

• Assist in managing record retention & maintaining procedure manual.

• Provide back-up support for other Contract Administration team members.

Candidates must be legally authorized to work in the U.S. on an on-going basis without sponsorship.

Appointment Type:

Regular

Number of Months Employed Per Year:

Time Type:

Full time

Pay Grade:

PS806

Application Instructions:

Original Posting Date:

December 16, 2024

Posting Close Date:

January 3, 2025

Job Requisition Number:

R16074