Coordinator, Finance & Administration

Primary Purpose: To provide accounting, financial reporting and administrative support in the Department of Medicine.

Nature of Work: Reporting to the Finance and Administration Manager, this position will be assisting with departmental accounting and financial reporting duties. This position interacts with a diverse group of individuals including faculty, staff, learners, other administrative units, and vendors. Requires excellent interpersonal skills, attention to detail in maintaining records and correspondence, a high level of efficiency, prioritization, accuracy and ability to meet deadlines and displaying a high level of professionalism and confidentiality. Work is performed with general supervision in a fast-paced environment, subject to multiple conflicting deadlines and priorities, with frequent interruptions. The incumbent exercises discretionary decision-making.

Typical Duties/Accountabilities:

• Provides support for the Finance and Administration Manager, including reconciling financial transactions
• Assists in the preparation of financial reports and other financial documentations
• Process journal entries, invoice payments, travel expenses, and other day to day financial transactions
• Work closely with all department staff and in collaboration with Connection Point teams
• Invoicing for accounts receivable
• Purchase card reconciliations
• Support hiring and onboarding of new staff; assists with casual hour semi-monthly approvals and employee time reporting
• Investigates missing transaction information; tracks and follows up on action items
• Maintains electronic and paper files for audit compliance
• Model a high standard of performance and outcomes, ensure positive, diverse and inclusive work environments
• and other tasks as required.

Qualifications

Education: Successful completion of a recognized post-secondary business program diploma with an emphasis on financial accounting processes and practices from a recognized institution. An equivalent combination of training and experience may be considered.

Experience:

Two or more years of related experience is required; preferably in a complex and diverse fund source organization. General accounting experience in an office setting processing expense claims, cheque requisitions, account reconciliations, and financial reporting is required. Proficiency with Microsoft Office Suite, particularly Excel is required. Direct knowledge and experience with University of Saskatchewan systems and functions including human resources, payroll, budgeting, accounting and payment services would be an asset. Experience working and collaborating in diverse and inclusive settings is required.

Skills:

Demonstrated accounting skills, ability to work in high volume setting and manage and prioritize multiple competing deadlines while maintaining a high attention to detail. Ability to recognize and implement changes resulting in improved delivery of administrative processes. Ability to take initiative, be self-directed, exercise diplomacy and creativity in solving issues. Strong interpersonal and communication skills, including the ability to interact effectively with, students, staff, faculty, health care professionals and industry partners. Evidence of relationship building and ability to work collaboratively within a team. Ability to handle interactions with tact, discretion, confidentiality and cultural sensitivity. Strong computer skills including keyboarding and proficiency with Excel, Outlook, Word, and FAST are essential.

This position is in scope of ASPA.

Department: Medicine (Department)
Status: Permanent
Employment Group: ASPA
Full Time Equivalent (FTE): 1.0
Salary: The salary range, based on 1.0 FTE, is $52,050.00 - 81,328.00 per annum. The starting salary will be commensurate with education and experience.
Salary Family (if applicable): Specialist Professional
Salary Phase/Band: Phase 1
Posted Date: 12/4/2024
Closing Date: 12/18/2024 at 6:00 pm CST
Number of Openings: 1
Work Location: On Campus

The successful applicant will be required to provide the following current verification(s) where 'Yes' is indicated below. Further information is available at: https://careers.usask.ca/tips-for-applying.php

Criminal Record Check: Not Applicable
Driver's License and Abstract Check: Not Applicable
Education/Credential Verification: Yes
Vulnerable Sector Check: Not Applicable

The University is committed to employment equity, diversity, and inclusion, and are proud to support career opportunities for Indigenous peoples to reflect the community we serve. We are dedicated to recruiting individuals who will enrich our work and learning environments. All qualified candidates are encouraged to apply; however, in accordance with Canadian immigration requirements, Canadian citizens and permanent residents will be given priority. We are committed to providing accommodations to those with a disability or medical necessity. If you require an accommodation to participate in the recruitment process, please notify us and we will work together on the accommodation request. We continue to grow our partnerships with Indigenous communities across the province, nationally, and internationally and value the unique perspective that Indigenous employees provide to strengthen these relationships. Verification of Indigenous Membership/Citizenship at the University of Saskatchewan is led and determined by the deybwewin | taapwaywin | tapwewin: Indigenous Truth policy and Standing Committee in accordance with the processes developed to enact the policy. Successful candidates that assert Indigenous membership/citizenship will be asked to complete the verification process of Indigenous membership/citizenship with documentation. The University of Saskatchewan’s main campus is situated on Treaty 6 Territory and the Homeland of the Métis. We pay our respects to the First Nations and Métis ancestors of this place and reaffirm our relationship with one another. Together, we are uplifting Indigenization to a place of prominence at the University of Saskatchewan.