Coordinators - Ministerial And Executive Services

Position Title: Coordinator

Team and Group: Ministerial and Executive Services, Performance and Governance

Position Type: Permanent, Full Time (38 hours per week)

Location: Wellington CBD office (Queens Wharf)

Salary: $62,867 - $76,122 per annum (+ KiwiSaver)

An excellent opportunity to join a friendly team and play a part in implementing the team's new way of working.

About the Ministry of Transport | He kupu mo matou Te Manatu Waka

The Ministry of Transport, Te Manatu Waka operates as the steward of the transport sector, working together with the other transport agencies to shape the future of transport. We play in important part in enabling a transport system that connects New Zealand.

At the Ministry of Transport, we pride ourselves on being a small, agile, and friendly Ministry, which values, integrity, excellence and collaboration.

About the opportunity | Nga whakamarama mo te tunga

The Ministerial and Executive Services team is responsible for the Ministry's corporate accountability, plan and reporting and official correspondence functions. Recently, a new operating model was established to deliver functions more efficiently and better support the Ministry to meet its statutory obligations and performance targets.

In the newly created coordinator role, you'll be engaging with teams and colleagues across the Ministry, providing high-quality customer service and support. This is an exciting opportunity to utilise your skills and experience and be part of implementing a new way of working.

Key responsibilities include:

• Managing the flow of all official correspondence
• Compiling material for the Ministry's Output Plan
• Coordinate the Ministry's responses to coronial findings and Transport Accident Investigation Commission reports
• Compiling the Weekly Report for the Minister
• Providing coordination support to select committee processes, including annual review and estimates.

What you'll bring | Te wahi ki a koe

• A tertiary qualification or relevant experience
• Experience in the review, design, mapping and implementation of business processes
• Experience in utilising working relationships to improve business practices
• Experience operating in a fast paced and changeable work environment, demonstrating your agility to respond
• Demonstrated written and verbal communication skills
• Demonstrated proficient time management and organisational skills, including an ability to handle high flows of information and working under pressure
• Demonstrated proficiency in Microsoft Office tools and products.

This is an excellent opportunity to draw on your previous coordination experience and contribute to making improvements that will have a positive impact on our work. Experience working with in a similar ministerial environment and/or knowledge in the machinery of government will be highly desirable.

Salary range | Whanuitanga Utu a-Tau

The base salary range budget for this position is $62,867 - $76,122 per annum + KiwiSaver. The salary offered will reflect skills and experience.

What we offer | Te wahi ki a matou

We pride ourselves on being an agile and pragmatic Ministry. We are a small, friendly and supportive agency with a flat structure and strong values. You'll be provided with a range of health and wellbeing benefits and tools to carry out your work, including a laptop and mobile.

Our modern Wellington office located in the heart of Wellington's scenic waterfront with collaborative working spaces, showers, storage for bicycles/scooters and personal lockers, along with our welcoming employee network enhances the Ministry's working environment.

How to apply | Me pehea te tono mai

To view the job description, or apply online, click Apply. Please include a CV and cover letter highlighting your relevant skills and experience.

To apply for this role, you must have right to live and work in New Zealand. You will need to be based in Wellington or ready to relocate. Other locations will not be considered.

Applications close midnight, Tuesday 11 February 2025.

For further information or to speak confidentially, please contact Senior Recruitment Adviser, Rebecca Bakker at r.bakker@transport.govt.nz.

We encourage applications from people from all backgrounds, orientations, and identities. We aim to have a Ministry that represents the wider Aotearoa that we serve. We champion diversity, inclusion and wellbeing and aim to create a workplace where everyone feels relevant, valued, supported and a sense of belonging.

For any support or accessibility needs during our recruitment process, please contact us at applications@transport.govt.nz.

Please note, we are not engaging with recruitment agencies to fill this vacancy and unsolicited resumes from recruitment agencies will not be accepted.