Corporate Legal Assistant

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Description:

Keyser Mason Ball, LLP (“KMB Law”) is a full-service business law firm with offices in Mississauga, Burlington, and Toronto. We are an organization with rich history from 1979, led by a progressive partnership that is driven by a shared set of core values emphasizing both personal and professional respect for our lawyers and employees, community consciousness and delivering unparalleled value to our clients. We have a comprehensive offering of legal services including Corporate/Commercial, Real Estate and Land Development, Intellectual Property, Franchising, Wills & Estates, as well as Civil and Commercial Litigation, Labour and Employment, Family Law, and Mediation services.

KMB Law is seeking a Corporate Legal Assistant with at least two (2) years of experience. The successful candidate would assist a working group in our Corporate / Commercial Law practice group.

This position offers an exciting opportunity to collaborate with experienced professionals and gain direct experience in a dynamic and challenging legal environment.

Position Overview:

This non-remote position will be located primarily out of our Burlington office. Hours of work are from 9am to 5pm. The successful candidate may be required to work outside of normal business hours to meet business and client needs from time to time.

Duties and Responsibilities:

• Provide assistance and support for daily administrative tasks, as required.
• Completion and production of client invoices.
• Assistance with recovery of accounts receivables.
• Perform conflict checks.
• File management and coordination.
• Monitor deadlines and tickler system.
• Calendar management and coordination.
• Other duties as assigned.

Required Knowledge and Experience:

• Minimum of two (2) years working as a Legal Assistant or Executive Assistant.
• Previous exposure to law firm or professional services environment is highly preferred.
• Knowledgeable in using and supporting Windows 11, Active Directory, Microsoft Office 2016 or later or Suite applications, MS 365, or other document management systems (Citrix and VPN), and mobile devices (iOS and Android) etc.
• Familiarity with legal practice group legal software e.g., OnCorp, Appara, FastCo etc. and document management and/or accounting management systems et. ProLaw, Acumin etc. would be beneficial.
• Customer service oriented.
• Excellent verbal, written and interpersonal skills.
• Strong troubleshooting skills.
• Proven agility and resilience working in a fast paced environment.
• Goal oriented, very organized, and willing to take ownership of customer requests.
• Excellent follow through, attention to detail and organizational skills.
• Ability to work independently and in a team environment.

Diversity and Inclusion

At KMB Law, we believe a diverse workplace is comprised of individuals with unique backgrounds, characteristics, and qualities. An inclusive workplace creates an equitable environment where individuals are respected and where they are welcome. KMB Law is committed to diversity and inclusion in all that we do.

Accessibility and Accommodation

It is important to our Firm that all its members, including those with disabilities, find our workplace to be welcoming and supportive. Reasonable accommodation is available on request for candidates with disabilities taking part in all aspects of the selection process.

How to Apply:

Interested candidates are invited to submit a resume, brief cover letter, and compensation expectations to hr@kmblaw.com and indicate "Corporate Legal Assistant" in the subject line of your email. We do not use artificial intelligence to screen, assess or select applicants for this position.

We appreciate hearing from all qualified candidates, however, only those applicants whose background and experience match our requirements will be contacted. Where we interview an applicant for this position, we will (within 45 days of the interview or the last interview) provide the applicant with information on whether a hiring decision has been made in respect of this position.

Job Types: Full-time, Permanent

Benefits:

• Dental care
• Employee assistance program
• Extended health care
• Life insurance
• On-site parking
• Paid time off
• RRSP match

Work Location: In person