Corportate Receptionist

Our story so far

CC7 Europe BV is based in The Hague, the Netherlands, a dynamic international hub. Our multicultural team works from modern offices in the World Trade Centre. Founded in 2021 by a group of seasoned professionals, we brought together a team of skilled engineers with a vision to establish a pioneering engineering firm. Today, we are spread-heading with bold plans for future growth and innovation.

Our approach to EPC goes beyond expectations, combining advanced technology, sustainable practices, and efficient processes to achieve outstanding results at every project phase.

The leadership team at CC7 Europe has built a comprehensive service offering that covers every stage of the engineering process—from initial concept and value creation to full implementation and financial security.

At CC7 Europe, we recognize that our people are our greatest asset. Your knowledge and insights help us foster an environment where innovation thrives and creative solutions take shape. We are seeking individuals who are eager to bring their expertise to the forefront and make a meaningful impact.

Your new challenge

As the Receptionist at CC7 Europe BV, you will serve the first point of contact for visitors and clients, providing a positive and welcoming experience. You will work closely with all employees and be part of the Facility team, led by the Office Manager. This entry-level position offers opportunities for professional growth within the company.

You will be the cornerstone of the company’s culture, embodying and representing its values both internally and externally. You have a service mindset, you are polite and firm, but also able to set boundaries. Over time, you will grow into an information hub of the organization – developing an understanding of the business, its people and how to connect them effectively.

Your new challenge will include:

• Greet and Welcome Visitors:

  • Provide a friendly and professional greeting to all visitor, clients, and employees.

  • Issue visitor badges and keep track of visitor logs.

• Answer and Direct Phone Calls:

  • Manage incoming calls and transfer them to the appropriate person or department.

  • Maintain and update the external phone list to ensure accuracy.

  • Accurately record and relay messages in a timely manner.

• Coordinate Front Desk Operations:

  • Ensure the reception area remains clean, organized, and welcoming at all times.

  • Distribute office supplies to employees.

  • Manage parking bookings for employees and guests, distribute parking tickets, and track allocations.

  • Act as the primary point of contact with the World Trade Center representatives for any communication or facility-related matters.

• Meeting Rooms Coordination:

  • Book and prepare meeting rooms, ensuring they are tidy.

  • Arrange refreshments, food and supplies for meetings and company celebrations, book restaurants if needed.

  • Regularly check and replenish coffee, tea and other supplies in communal areas.

• Administrative Support:

  • Assist with general administrative tasks such as sorting mail, data entry, and filing.

  • Support other departments with clerical duties as required.

• Schedule and Manage Appointments:

  • Coordinate and schedule bookings/appointments for staff and clients if needed, e.g. taxis

  • Keep the reception appointment calendar up to date.

• Handle Inquiries:

  • Respond to inquiries and provide essential organizational information, including safety guidelines such as emergency exits and protocols.

  • Direct inquiries to the appropriate person or department.

• Maintain Security:

  • Monitor and control access to the building, e.g. access cards, employees who loses cards, etc.

  • Ensure the safety and security of the premises.

• Problem Resolution:

  • Address and resolve issues or concerns raised by visitors or clients.

  • Escalate matters to the appropriate personnel when necessary.

What we would like from you

We need someone who can handle tasks carefully and complete them on time without overlooking details. You should be comfortable using Microsoft Office tools and able to juggle different responsibilities, deciding what needs attention first when things get busy. Strong English communication skills, both written and spoken, are important for working with the team and keeping records clear and organized. Fluent in Dutch is essential for maintaining relationships with local vendors and suppliers.

We value a friendly and professional attitude that helps create a welcoming environment. Being dependable, showing up on time, and staying on top of your work without getting overwhelmed are key qualities we’re looking for. You should possess diplomacy and assertiveness, combined with the maturity to engage effectively with stakeholders at all seniority levels. Additionally, we expect you to adhere to CC7 Europe’s dress code, maintaining a polished and professional appearance that reflects the company’s values.

Qualifications:

• At least 1 year of experience as a receptionist or in a similar role is preferred.

• High school diploma or equivalent.

• Fluent in English and Dutch, both written and spoken, strong writing skills for documentation and reports, proficient speaking for effective communication with teams and stakeholders.

Abilities:

• Proficient in Microsoft Office Suite.

• Strong organizational and multitasking abilities.

• Attention to detail and accuracy.

Personal Skills:

• A proactive and service-minded approach to tasks.

• Diplomacy and assertiveness when navigating challenges.

• Maturity to handle stakeholders at all seniority levels.

• Strong interpersonal skills, with the ability to build and maintain relationships across diverse teams.

• Organizational and multitasking abilities.

• A calm and composed demeanor under pressure.

• A keen sense of responsibility and reliability in all aspects of the role.

In return we will offer you

• 25 regular vacation days and the option to take up to 5 extra days through our benefits plan.

• A local public c transportation subscription or commuting allowance.

• Pension insurance.

• Opportunities for professional growth within the company.

• A vibrant, multicultural work environment with over 20 nationalities.

• A company culture that values inclusivity and diversity, celebrating different cultural festivals and holidays.

The role you play now will likely evolve over time; we provide ample opportunities for growth and career progression for those who are curious and ambitious. Additionally, we will collaborate with you to create a Personal Development Report (PDR) tailored to your needs, ensuring a clear and adaptable path for your professional development.

Process

Our hiring process begins with an initial screening call with one of our talent specialists to assess your fit for the role. If successful, you'll proceed to a first interview with your future colleagues to learn more about the role and team dynamics. The final stage consists of a second interview with the discipline/area lead and a talent specialist to discuss your aspirations and alignment with our company culture.

If you are selected, we will extend an offer, subject to the necessary work visas if required and satisfactory reference checking. Then begin the onboarding process to welcome you to the team. If your application is not successful, our team will provide constructive feedback to support your career journey.

Please send us your most up-to-date CV, and we will be in touch.

If you are excited to be part of a dynamic, international team and contribute to an innovative engineering company, we encourage you to apply today!

All employees are expected to contribute to the effectiveness of the QHSE Management Systems, reporting Nonconformities throughout the organization in line with corporate Quality and HSE policies. The responsibilities outlined in this job description are not exhaustive, and the successful candidate may be required to undertake additional tasks and responsibilities beyond this list as needed.

CC7 Europe is committed to creating an inclusive and diverse work environment. We celebrate differences and encourage everyone to join us and be themselves at work.

We welcome applications from individuals of all backgrounds, regardless of gender, ethnicity, disability, or any other characteristics that make you unique.

THIS JOB POSTING WILL ONLY REMAIN OPEN FOR RECEIVING APPLICATIONS UNTIL 12th February, 2025. WE ENCOURAGE ALL INTERESTED CANDIDATES TO SUBMIT THEIR APPLICATIONS BEFORE THE MENTIONED DEADLINE.