Court Administrative Officer Ii – Family Division

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What we offer

• Impact - The work you do here matters to millions.
• Growth - Philadelphia is growing, why not grow with it?
• Diversity & Inclusion - Find a career in a place where everyone belongs.
• Benefits - We care about your well-being.

Agency Description

The First Judicial District of Pennsylvania (“FJD”) is the Philadelphia County Court System and is composed of two courts: the Court of Common Pleas and the Municipal Court. The mission of the FJD is to adjudicate cases and provide services to the community within our jurisdiction while ensuring fair, timely, and accessible justice to the people of Philadelphia. The FJD is part of the Unified Judicial System reporting into the Pennsylvania Supreme Court of Pennsylvania.

Work-Life

Working hours are 40 hours per week. This is a full-time, in person position with the First Judicial District of Pennsylvania.

Position Summary

In order to apply and be considered for this position, please visit https://fjdcareers.phila.gov/Cyberweb/ to complete an application and upload a resume.

This is administrative or specialized work at the full performance level in the Substance Analysis Unit (SAU). This specialized unit is responsible for handling and processing all court ordered drug and alcohol screens in Philadelphia Family Court. An employee in this class may serve in a staff capacity as an assistant to an administrator; as a journeyman in a service function such as personnel, administrative analysis or fiscal control; as a line supervisor responsible for a complex clerical or technical function; or is responsible for a nonjudicial court trial procedure. Work differs from that of the next lower level by the difficulty of assignment, responsibility for independently completing assignments or greater degree of accountability involved in the operations of the unit supervised.

Essential Functions

The following duties are normal for this position. These are not to be construed as exclusive or all-inclusive. Other duties may be required and assigned.

• Assists an administrator by completing and following through on administrative tasks.
• Serves in a coordinating capacity with some authority for making commitments.
• Investigates administrative problems and recommends solutions.
• Oversees the chain of command process, ensures that samples are securely documented, handled and stored.
• Maintains the integrity of the unit by monitoring staff and validating procedures.
• Independently completes major studies in an assigned service function.
• Depending on area of assignment, performs tasks such as making classification and pay studies, preparing and administering examinations and interviewing prospective employees.
• Develops and updates protocols and procedures for the unit based upon best practices, ensures all staff is trained on said protocols.
• Reviews budget proposals, directing the preparation and assembly of the operating budget, and reviews requests for expenditures.
• Supervises a complex, technical unit and maintains appropriate certifications.

MARGINAL FUNCTIONS

Performs related work as required.

ENVIRONMENTAL CONDITIONS

Standard office conditions.

Direct contact with diverse court clientele.

In order to apply and be considered for this position, please visit https://fjdcareers.phila.gov/Cyberweb/ to complete an application and upload a resume.

Competencies, Knowledge, Skills and Abilities

• Considerable knowledge of English usage and grammar.
• Ability to apply critical thinking skills to identify and resolve problems.
• Ability to analyze and interpret regulations, policies, and procedures.
• Knowledge of chain of custody, specimens handling and calibration of equipment.
• Knowledge of office management standards, procedures, and practices.
• Knowledge of supervisory methods and practices.
• Some knowledge of the principles and standards of administrative organizations and management.
• Knowledge of the principles of procedures analysis, work simplification, and forms and records control.
• Ability to represent the assigned unit in conferences and meetings with the public and private officials.
• Ability to supervise a staff engaged in varied clerical functions.
• Ability to understand, carry out and communicate effectively to subordinates and/or associates new or changed procedures and operations.
• Ability to manage conflict with employees and members of the public.

In order to apply and be considered for this position, please visit https://fjdcareers.phila.gov/Cyberweb/ to complete an application and upload a resume.

• Bachelor's degree from an accredited college or university.

AND

• One (1) year of administrative experience.

OR

• Equivalent combinations of training and experience providing the characteristics required to perform the essential functions of the class may substitute.
• Ability to perform the essential functions of the position.
• Must successfully complete a criminal background investigation.
• Strong organization and communication skills are a requirement.
• Must work on site (not remote).

TO APPLY: Interested candidates must submit a cover letter and resume.

Salary Range: $57,631

Discover the Perks of Being a City of Philadelphia Employee:

• Transportation: City employees get unlimited FREE public transportation all year long through SEPTA’s Key Advantage program. Employees can ride on SEPTA buses, subways, trolleys, and regional rail for their daily commute and more.
• Parental Benefits: The City offers its employees 8 weeks of paid parental leave.
• We offer Comprehensive health coverage for employees and their eligible dependents.
• Our wellness program offers eligibility into the discounted medical plan
• Employees receive paid vacation, sick leave, and holidays
• Generous retirement savings options are available
• Pay off your student loans faster - As a qualifying employer, City of Philadelphia employees are eligible to participate in the Public Service Loan Forgiveness program. Join the ranks of hundreds of employees who have already benefited from this program and achieved student loan forgiveness.
• Unlock Tuition Discounts and Scholarships - The City of Philadelphia has forged partnerships with over a dozen esteemed colleges and universities in the area, ensuring that our employees have access to a wide range of tuition discounts and scholarships. Experience savings of 10% to 40% on your educational expenses, extending not only to City employees but in some cases, spouse and dependents too!

Join the City of Philadelphia team today and seize these incredible benefits designed to enhance your financial well-being and personal growth!

Effective May 22, 2023, vaccinations are no longer required for new employees that work in non-medical, non-emergency or patient facing positions with the City of Philadelphia. As a result, only employees in positions providing services that are patient-facing medical care (ex: Nurses, doctors, emergency medical personnel), must be fully vaccinated.

The City of Philadelphia is an Equal Opportunity employer and does not permit discrimination based on race, ethnicity, color, sex, sexual orientation, gender identity, religion, national origin, ancestry, age, disability, marital status, source of income, familial status, genetic information or domestic or sexual violence victim status. If you believe you were discriminated against, call the Philadelphia Commission on Human Relations at 215-686-4670 or send an email to faqpchr@phila.gov.

For more information, go to: Human Relations Website: http://www.phila.gov/humanrelations/Pages/default.aspx