Document Control/Accounting Assistant

Cust-O-Fab, a leader in the design and manufacturing of shell and tube heat exchangers, vessels, towers, and other heat transfer components, in the petrochemical industry for 50 years is currently seeking a Document Control / Accounting Assistant in our Beaumont location.

Position Summary:

Responsible for handling front office reception and administration duties, as well as assisting the Accounting, Purchasing, and Quality departments with multiple tasks.

• Welcomes visitors and answer, screen and transfer inbound phone calls

• Maintains safe and clean reception area

• Maintains security by following procedures, monitoring logbook

• Perform general clerical duties including photocopying, faxing, and mailing

• Arrange for lunches for various meetings both on and off site

• Sort and distribute mail and set up UPS deliveries

• Order various office supplies

• Run some local errands EX: postage, office supplies, etc.

• Assist Purchasing/Accounting departments with various tasks

o Verifies prices and correct pricing discrepancies with vendors

o Reconcile invoices and send to A/P, then file invoices

o Run late delivery reports

• Assist Receiving/Quality departments with various tasks

o Obtain drawings and bill of materials

o Maintain occurrence log and EDT log

o Email vendors regarding materials

o Review and approve MTR’s

o Complete heat sketches

o Build data books and coordinate with customers

o Issue NB numbers

o Maintain filing

• Assists Document Control with various tasks

o Maintain logs

o Issue drawings and drawing revisions

o Maintain master copy of drawings

o Issue ITP

• Assist employees with video conferences with HR and Safety

• Other duties as needed

The best candidates will possess the following qualifications:

• High School diploma or GED

• Ability to exhibit excellent verbal and written communication

• Minimum 2 years of experience in administrative role required

• Minimum 2 to 3 years document control experience required

• Minimum 2 years’ experience with MTR’s required

• Advanced knowledge in Microsoft Word, Excel and Outlook required

• Advanced knowledge in Microsoft Dynamics NAV

• Intermediate knowledge in Desktop Publishing preferred

• Accounting experience a plus

• Ability to be resourceful and proactive when issues arise

• Ability to prioritize work and meet deadlines while multi-tasking.

Cust-O-Fab offers a strong benefit package including medical, dental, vision, supplemental plans, and 401k; pay is commensurate with experience. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity and expression, national origin, age, marital status, disability, veteran status, genetic information or any other basis protected under applicable discrimination law.

Job Type: Full-time

Benefits:

• 401(k)
• 401(k) matching
• AD&D insurance
• Dental insurance
• Disability insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Referral program
• Vision insurance

Schedule:

• 8 hour shift

Education:

• High school or equivalent (Required)

Experience:

• Administrative: 2 years (Required)
• Document Control: 2 years (Required)
• MTR: 2 years (Required)
• Accounting: 1 year (Preferred)
• Purchasing: 1 year (Preferred)
• Microsoft NAV: 1 year (Required)

Location:

• Beaumont, TX 77705 (Preferred)

Ability to Commute:

• Beaumont, TX 77705 (Required)

Work Location: In person