Document Control/Project Admin (M/W/D)

Ramboll is providing recruitment services to Venergi – an exciting joint venture between two market leaders within the sustainable energy and power generation.

Are you passionate about contributing to the transformation to sustainable energy solutions? Do you want to use your document control skills to work toward a greener tomorrow? Are you eager to play a pivotal role in achieving net-zero in one of the world’s most famous and historic cities?

If so, we invite you to join us at Venergi as our new Document Controller/Project Administrator.

VENERGI – Powered by Wien Energie and Ramboll

Venergi is a joint venture powered by Wien Energie and Ramboll, driving and empowering Vienna's green energy transition through integrated, sustainable solutions. We play a key role in making Vienna the most resilient and liveable city and society of the future by providing planning and engineering services in the areas of circular economy, renewable energy, and decarbonisation.

Learn more at: www.venergi.at

Shape the world’s most liveable city

Live and work in Vienna, one of the world’s most vibrant cities. The city is home to around 2 million people. Despite its size, Vienna retains the feel of a large town. Part of that is down to the numerous parks, woodlands and outlying hills, perfect for families.

Learn more about Vienna

Your New Role

As our Document Controller/Project Administrator, your key responsibilities will be:

For the document controller role:

• support the project teams in the field of document management, from document preparation to document review and final document issue and distribution
• ensure the implementation of a document management system, possibly integrating into a common data environment
• record, file and distribute project-specific documents
• keep track of project documentation using a Project Document Register and be responsible for organizing, coordinating, controlling and reporting the status of the Project Document Register
• manage the document numbering and file naming system
• formal review of documents and ensure compliance with company editing rules
• review of documents following the defined company standards

For the project administrator role:

• provide general administrative support to the project teams (meeting coordination, travel logistics, filing etc.)
• work on coordination and preparation of minutes of meetings
• work on task tracking and coordination
• support with preparation of presentations slides in e.g. MS Power Point
• help to build project time schedules
• support with translation of documents (English to/from German)

Your New Team:

You and your team will benefit from promotion of a Scandinavian inspired working culture in a new Austrian joint venture with a high degree of flexibility and an informal and dynamic working environment.

About You:

• Very good written and spoken German and English skills
• Excellent communication skills and ability to work in a team
• Strong organizational skills and ability to learn
• Confident handling of MS Office
• Experience in project document management
• Experience in general administration support
• Experience in engineering consultancy or similar work environment
• Experience in using MS project preferred

Join an empowered and pioneering team – join us and take a unique opportunity to help shape the future of the world’s most liveable city. Be a part of a diverse and ambitious new team bringing their global knowledge and experience to solving exciting local challenges in the city in which they live and work. Driven by our purpose, vision and values, you will be part of a team where everyone is empowered and included.

Investment in your development – we provide training and education that develops skills. For your long-term growth, our development dialogue program provides opportunities for you to shape the focus and pace of your career.

Flexible work environment – we offer a flexible hybrid work environment to encourage and empower you to plan and shape your work, with each role having unique flexibility opportunities.

Remuneration – the salary for this position will be at least €51,307. Overpayment may be negotiable based on qualifications and experience.

Learn more about Venergi’s shareholders:

About Wien Energie

Wien Energie is the largest regional energy provider in Austria and a subsidiary of the municipal utility company Wiener Stadtwerke. We reliably supply two million people with environmentally friendly power, cooling, heating, electromobility and telecommunications. In order to promote climate protection, we will be investing heavily in expanding the use of renewables such as solar, wind and hydro power as well as electromobility. We are actively shaping the future of energy through innovation and research. We are ideally prepared for the future due to our efforts to promote climate protection and security of supply in the city.

Learn more at wienenergie.at

About Ramboll

Ramboll is a global architecture, engineering and consultancy company founded in Denmark in 1945. Our more than 18,000 experts create sustainable solutions across Buildings, Transport, Energy, Environment & Health, Water, Management Consulting and Architecture & Landscape. Across the world, Ramboll combines local experience with a global knowledge base to create sustainable cities and societies. We combine insights with the power to drive positive change for our clients, in the form of ideas that can be realised and implemented.

We call it: Bright ideas. Sustainable change.

Learn more at ramboll.com

How to Apply:

If you are excited about the opportunity to lead transformative projects aimed at decarbonizing one of Europe's most vibrant cities, please submit your CV and motivation letter in English. we look forward to receiving your application.

Join us in shaping a sustainable future for Vienna and be a part of a dynamic team that is driving meaningful change in the energy transition landscape. Together, we can make a difference and create a greener, more sustainable world for generations to come.

All your information will be kept confidential according to EEO guidelines.