Electronic Records Clerk

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Position Summary

The Electronic Records Clerk reports to the Director of Finance and is primarily responsible for the electronic conversion of Finance documents for archival retrieval. This includes the organization, preparation and scanning of paper documents. The Electronic Records Clerk will also assist other departments, as needed, with the electronic conversion of documents. The Electronic Records Clerk will also provide clerical and administrative support for the Finance Department to include filing and other duties as needed. The Electronic Records Clerk will exhibit positive professionalism and possess excellent organizational and time management skills.

Position Responsibilities

• Review paper files and prepare them as needed for scanning.
• Process the prepared paper documents through a high-speed scanner, being careful to make sure all pages scanned correctly before saving.
• Index the documents by entering key information into the document imaging software based on established guidelines.
• Provide scanned documents to the Waiver Specialist for Image Verification and Document Quality Control.
• Assist Client Funds Specialist with filing Social Security letters and Accounts Payable Clerk with filing paid invoices.
• Assist other Finance Staff with clerical and administrative duties.
• Communicate with Supervisor to keep him/her informed of the status of work, potential issues and concerns.
• Check File Room for organization and the availability of frequently used office supplies.
• Other duties as needed. Responsibilities can be modified by Supervisor.

Job Type: Full-time

Pay: $16.50 per hour

Benefits:

• Dental insurance
• Health insurance
• Paid time off
• Retirement plan

Education:

• High school or equivalent (Required)

Experience:

• Microsoft Excel: 1 year (Required)
• Office: 1 year (Required)
• Electronic Document Imaging: 1 year (Required)
• Accounts Payable: 1 year (Required)

Work Location: In person