Enterprise Portfolio Administrator

APHL Inc. is a key part of a non-profit organization offering safe, affordable, long-term housing in numerous communities in PEI.

APHL Inc. is based in Charlottetown with locations across the province include Summerside area. We provide enterprise management to non-profit housing, CMHC-managed residential properties, senior housing, housing cooperatives, and condominium corporations.

We have a full time opportunity coming available on our team for Full Time Enterprise Portfolio Administrator.

The successful candidate will be responsible for property management administrative functions and other real estate-related services to cooperative, non-profit, and private housing developments on Prince Edward Island; also assists in the day-to-day operation and administration of APHL’s office.

The Enterprise Portfolio Administrator is also responsible for providing financial services including recording, processing, and accounts payable responsibilities. The preparation of client accounting packages and other administrative and accounting tasks as required.

SPECIFIC ACCOUNTABILITIES

Portfolio Administration:

• Assisting the office with marketing units to prospective members/tenants of clients by answering questions regarding the housing and reporting the results of the showings to the Senior Enterprise Manager.
• Maintains all client files, including move-ins, move-outs, and updating client and tenant information as needed.
• Ensure that condo fees, housing charges, rents, member share/loan, and damage deposits are received when due.
• Directs incoming calls, receives clients, and handles member/tenant inquiries for all properties.
• Review with new members and tenants the housing development operating rules and regulations. Provides additional information to new members/tenants such as waste watch, emergency numbers, and pet rules.
• Collection of arrears via the telephone.
• Prepares APHL Services work order spreadsheet with labor hours and supporting invoices every week.
• Types a variety of reports, correspondence, and other documents concerning work-flow as needed.

Accounts Payable:

• Performs day-to-day processing of accounts payable transactions in including the proper coding and matching of supplier invoices with the related purchase order and other documentation.
• Prints and matches cheques to invoices; ensures availability of funds for payment and delivers prepared batches to the Senior Enterprise Manager for final approval.
• Reconcile vendor statements, answer vendor inquiries, and resolve their problems.
• Prepare and post journal entries and maintain spreadsheets and vendor files.
• Filing, copying, and scanning: Maintains files and storage areas in a neat, orderly, and accessible manner.

KNOWLEDGE AND SKILL REQUIREMENTS

• Strong communication & interpersonal skills, professional and tactful.
• Community College Diploma in accounting or at least 2 + years of equivalent work experience
• Excellent working in a team and also independently.
• Knowledge of computer software including Microsoft Word and Excel
• Ability to prioritize and manage multiple priorities
• Ability to follow instructions and willingness to learn new concepts
• Ability to work independently with little supervision
• Strong attention to detail and excellent organizational skills
• Knowledge of telephone protocol and office administration programs
• Ability to work and develop rapport with all levels of management and staff
• Ability to maintain confidentiality concerning financial and employee information

Candidates must be very comfortable working with MS office and able to learn new software. Experience working with Yardi would be an asset.

As APHL works with a segment of the population that is classified as vulnerable, we will require that all potential candidates provide a clean criminal background check before being offered employment.

We offer a competitive benefits package including medical and dental, and pension after certain conditions are met.

Interested candidates can submit their resumes along with 2 work-related references to the email address provided

We thank everyone for their interest, only those being considered will be contact for the next steps.

Job Types: Full-time, Permanent

Pay: From $41,000.00 per year

Benefits:

• Dental care
• Disability insurance
• Employee assistance program
• Life insurance
• Paid time off
• Vision care

Schedule:

• Monday to Friday

Ability to commute/relocate:

• Charlottetown, PE C1A 8S6: reliably commute or plan to relocate before starting work (required)

Education:

• AEC / DEP or Skilled Trade Certificate (preferred)

Work Location: In person