Event Executive

Primary role is to manage the administration & logistic of several conferences of varying scale per year all over the world.

This role involves close cooperation with Producers and Marketing teams and requires ability to multi-task as well as being able to work independently on projects in a high-pressured environment. Will require travel to Asia Pacific & other countries at least 6-10 times per year

Responsibilities:

• Maintain registration records as well as administrative enquiries for events.
• Responsible for sourcing, negotiating and managing third party vendors and venues around the world
• Ensure prompt billing of invoices, timely fees collection, maintaining budget and expenses
• Plan event logistics, anticipate potential challenges, and ensure smooth execution.
• Onsite management of virtual, hybrid or physical events
• Final reconciliation (operational and financial) of all projects handled.
• General admin duties such as making travel arrangements, co-ordination of publicity activities

Requirements:

• Minimum one year of experience or internship in Administration / Hospitality or MICE industry is preferred
• Fluent in English
• Being technologically savvy and comfortable with using new tools or software will be highly advantageous, with proficiency in all major software (incl. MS office – excel, PowerPoint, word, etc.)
• ability to manage multiple projects, timelines and deliverables effectively with a strong eye for detail
• Able to work under pressure and meet multiple tight deadlines.
• Driven, confident and well-groomed with ability to communicate with people of all levels of management comfortably
• Good attitude with ability to work independently while being a responsible team player who is resourceful and resilient.

Job Type: Full-time

Pay: $2,000.00 - $3,000.00 per month

Benefits:

• Flexible schedule
• Health insurance

Schedule:

• Monday to Friday

Work Location: In person

Expected Start Date: 02/01/2025