Event Specialist

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Job Description

Join Our Dynamic Team!

Responsible for planning, organizing, and executing a variety of engaging events for members, including educational, social, and networking opportunities (both in-person and online). Manages all event logistics, speaker coordination, venue and supplier negotiations, and event budgets. Collaborates with the Marketing & Advertising Specialist on partnership and sponsorship activities.

About Us:

CPHRNS supports two CPHR provinces in the Atlantic Region, specifically Newfoundland and Labrador (CPHRNL) and PEI (CPHRPEI). With over 1600 members across these provinces, we are the granting body of the national Chartered Professionals in Human Resources (CPHR) designation in Nova Scotia, PEI, Newfoundland and Labrador, and a proud member association of CPHR Canada.

Job Requirements

Management Responsibilities

• No supervisory requirements
• Leads others in projects
• Supervises others (No direct reporting relationships)
• Manages others (Number of direct reports: [not specified], Number of indirect reports: [not specified])
• Manages functional area or program: Events

Major Responsibilities

List of key deliverables:

• Deliver a variety of engaging events that have significant value for various members (educational, social, networking, in-person, and online)
• Secure a variety of talented paid and unpaid speakers to deliver on a variety of topics
• Lead the team through a very large annual conference and law conference projects
• Responsible for negotiating contracts for venues, AV, catering, and other suppliers; budget management, guest room services, and social events
• Secure industry partnership events and programs that would benefit the Association and members
• Lead the event and program marketing efforts online, in print, and at events
• Contribute to the Social Media Strategy, particularly for events and programs
• Facilitate NS and other CPHR provinces webinars

Essential Job Functions

List of essential tasks and estimated percentage of time spent:

• Events and programs: 45%
• Social media: 5%
• Partnerships: 30%
• Contract negotiations: 5%
• Sponsorship: 15%

Competencies and Experience

Experience:

• Marketing and event coordination – two years or not-for-profit (Association) experience (Preferred)

Computer Skills:

• MS Word: Basic (Preferred)
• MS Excel: Basic (Preferred)
• MS PowerPoint: Intermediate (Required)
• Internal policy database system (e.g., YourMembership): Basic (Preferred)

Communication Skills:

• Oral: Intermediate
• Written: Intermediate

Valued Behaviours (Required):

• Adaptable: Able to adjust to new conditions effectively; act as a change champion
• Positive: Approach work with optimism and confidence
• Receptive to feedback: Tend to receive new ideas or suggestions favourably
• Dependable: Worthy of reliance

Start Date and Compensation:

The start date is negotiable, but no later than December 9, 2024.

Compensation ranges from $47,000 to $52,000 annually, plus over $4,000 in employer-paid benefits and RRSPs.

Why CPHR Nova Scotia?

At CPHR Nova Scotia, we are committed to creating a diverse environment and are proud to be an equal opportunity employer. We recruit, employ, train, compensate, and promote regardless of race, colour, religion, gender, gender identity or expression, sexual orientation, ethnicity, genetics, disability, or age. If you have a disability or need that requires support in applying, please get in touch with our team at 902-446-3660.

Achieving a representative workforce is a priority for us, and we encourage applicants from designated Employment Equity groups to apply. By self-declaring in your application, you help create a diverse, inclusive workplace that represents the identities, cultures, perspectives, and experiences that makeup Canada.

We thank all applicants for their interest. However, only those candidates being considered for an interview will be contacted.

Job Types: Full-time, Permanent

Pay: $47,000.00-$52,000.00 per year

Benefits:

• Casual dress
• Company events
• Dental care
• Disability insurance
• Extended health care
• Flexible schedule
• Life insurance
• On-site parking
• Paid time off
• RRSP match
• Vision care
• Wellness program
• Work from home

Experience:

• Events coordinating: 1 year (preferred)

Work Location: Hybrid remote in Halifax, NS B3S 1A2