Executive Assistant

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Executive Assistant to the Managing Partner

Location: Winnipeg, Manitoba
Employment Type: Full-Time
Reports To: Managing Partner

Position Overview

We are seeking a highly organized, proactive, and strategic Executive Assistant to support our Managing Partner. This role is central to the effectiveness of firm leadership and requires discretion, strong judgment, and the ability to anticipate needs.

The Executive Assistant will manage the Managing Partner’s calendar, communications, meeting preparation, and follow-through, while serving as a key liaison between leadership, partners, clients, and firm operations.

This is not a purely administrative role — it is a high-trust position designed to increase leadership leverage and firm efficiency.

Key Responsibilities

• Manage and prioritize the Managing Partner’s calendar, ensuring alignment with firm priorities
• Coordinate internal and external meetings, including partner meetings and key client engagements
• Proactively manage scheduling conflicts and protect strategic time
• Draft and manage correspondence, emails, and communications
• Triage incoming communications and escalate appropriately

Meeting & Project Coordination

• Prepare meeting agendas and briefing materials
• Attend leadership meetings as required and capture action items
• Track follow-ups and ensure accountability across partners and leadership
• Coordinate leadership retreats, planning sessions, and firm events

Firm & Leadership Coordination

• Serve as liaison between Managing Partner and partners, managers, and administrative teams
• Assist in preparing materials for partner meetings and firm communications
• Support onboarding coordination for senior hires or partners
• Help monitor key initiatives and strategic priorities

Client & External Support

• Coordinate high-level client meetings
• Prepare client background summaries and briefing notes
• Draft follow-up communications as required
• Maintain confidentiality in all client and firm matters

Qualifications & Experience

• 5+ years of experience supporting senior executives (professional services experience preferred)
• Experience in accounting, legal, consulting, or similar professional services environment considered an asset
• Exceptional organizational and time-management skills
• Strong written and verbal communication skills
• High level of discretion and professionalism
• Ability to manage competing priorities in a fast-paced environment
• Advanced proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)

Key Competencies

• Sound judgment and decision-making ability
• Proactive problem-solver
• Detail-oriented and process-driven
• Ability to anticipate needs and think ahead
• Confident and professional communicator
• Comfortable managing confidential information

What Success Looks Like

Within the first 6 months, the Executive Assistant will:

• Fully manage the Managing Partner’s calendar and email triage
• Establish clear meeting preparation and follow-up processes
• Improve communication flow between leadership and firm teams
• Create structure and efficiency in leadership operations

Compensation & Benefits

• Competitive salary commensurate with experience
• Comprehensive benefits package
• Professional development opportunities
• Collaborative and professional firm culture

Applying For This Role

Those interested in this role are asked to submit their resume and cover letter.

We thank all who apply, however, only those considered for an interview will be contacted.

Pay: $65,000.00-$85,000.00 per year

Benefits:

• Company events
• Dental care
• Employee assistance program
• Extended health care
• Life insurance
• Paid time off
• RRSP match
• Vision care

Experience:

• supporting senior executives: 5 years (preferred)

Location:

• Winnipeg, MB (required)

Work Location: In person