Executive Assistant

We are recruiting for an Executive Assistant to join our team, providing support at the Executive and Director level. This is a very busy role requiring excellent computer, communication and organisational skills. A high level of attention to detail is essential.

The role includes organising meetings and preparing relevant documentation, travel arrangements and diary management.

The successful candidate will have previous experience in a similar role, third level or other relevant qualifications and be capable of working in a fast-paced, changeable environment while always maintaining their professionalism. This is a full-time role, based in the Irish Farm Centre, Bluebell, Dublin 12.

Salary: • Commensurate with experience.

• Provide administrative support at Executive and Director level.

• Organisation of Board and Committee meetings - preparation of papers, collating and circulating documentation within agreed timelines.

• Booking of meeting rooms, arranging catering and ensuring all AV requirements are met.

• Manage calendars to ensure coordination of schedules.

• Travel arrangements.

• Prepare, review, and edit correspondence, communications, presentations and other key documents demonstrating close attention to detail.

• Updating Committee details on IFA systems.

• Deal with Officer, Member and Stakeholder queries/requests and follow up to conclusion.

• Provide cover to other EAs as necessary.

• 
  High proficiency in Microsoft Office 365 and video conferencing tools.

• Excellent written and verbal communication skills.

• Strong interpersonal and relationship management abilities.

• Adaptability and flexibility to organise workflow and deliver on priorities while maintaining a detail-oriented focus.

• Proofreading.

• Mail merging documents.

• Capacity to work on own initiative and as part of a team.