Executive Assistant

We are looking for an Executive Assistant for a global company in Gothenburg.

Executive Support:

• Reporting to Executive Management Manager, providing support to the COO, VP of Strategy Product & Offer, and VP of Vehicle Operations with daily tasks, meeting follow-ups, and event planning
• Help a leadership team stay on top of things by managing schedules, coordinating travel, and taking meeting minutes.

Meeting Follow-Up:

Track actions and decisions from leadership meetings to ensure nothing falls through the cracks.

Event Planning:

Plan and execute corporate events like town halls and offsites to keep the team connected and inspired.

Administrative Assistance:

Work with different corporate functions to identify and support areas that need a little extra help.

Document Management:

Keep the internal documentation well-organized and accessible using Teams or SharePoint.

Vendor Management:

Manage facility-related supplies and services to keep everything running smoothly.

Requirements:

An energetic, self-motivated individual who loves organization and thrives in a fast-paced, ever-changing setting. You’re a great communicator, a problem solver, and someone who can juggle multiple priorities with ease. Previous experiences as Executive Assistant to a senior position in multinational companies.

Software and IT:

• MS office
• SharePoint
• Teams

Personal attributes:

Team player, willing to help attitude and proactive and capability to prioritise amongst list of jobs.

Competence:

• Excellent organizational skills and attention to detail.
• Strong communication and collaboration abilities.
• Experience with tools like Microsoft Teams, SharePoint, and Office Suite is a plus.
• A proactive and resourceful mindset—someone who can anticipate needs and get things done.
• Previous experience in an administrative support or similar role.

This is a full-time consultancy position through Incluso in Gothenburg. Start is in the January 2025, One year's limited contract to begin with, possibility of extension after that.

For more information, please contact Kanika Singhal at kanika@incluso.se, recruiter at Incluso.