Executive Assistant

Our client, an IT Managed Service Provider, is seeking an experienced Executive Assistant (EA) to provide high-level administrative support to the CEO and assist the wider executive team. This role requires exceptional organisational skills, discretion, and the ability to manage multiple priorities in a fast-paced environment. The EA will act as a strategic partner, ensuring seamless communication and operational efficiency across executive functions.

Key Responsibilities

• Provide top-tier executive and administrative support, anticipating needs and ensuring executives have the necessary information and resources.
• Manage executive team schedules, emails, and calls while maintaining strong relationships with key stakeholders.
• Serve as the primary point of contact for executive enquiries, demonstrating professionalism and sound judgment.
• Assist in preparing reports, strategic documents, and annual business plans.
• Coordinate leadership and strategic meetings, including agenda preparation, minute-taking, presentations, and logistics.
• Ensure invoices are accurately coded, authorised, and processed according to financial procedures.
• Arrange travel, transport, and accommodation in line with company policies.

Attributes & Qualifications

• 5+ years of experience providing executive support to senior leaders.
• Relevant tertiary qualification in administration, business management, or a related field.
• Strong verbal, written, and interpersonal communication skills.
• Ability to communicate complex ideas effectively and build relationships at all levels.
• High level of integrity, professionalism, and discretion in handling confidential information.
• Strong analytical skills and attention to detail.
• Proficiency in Office 365 and other Microsoft applications.
• Excellent self-management skills, with the ability to work independently and manage fluctuating workloads.

This role offers the opportunity to work in a dynamic and professional environment where flexibility, reliability, and integrity are highly valued. If this sounds like you, we'd love to hear from you! Apply now.

You must be eligible to work in New Zealand to be considered for this position.