Executive Assistant

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About the employer

vrCAVE is a rapidly growing software startup company that has developed its own multiplayer virtual reality platform which is licensed to entertainment operators around the world. We have over 250 partner locations around the world using our products.

Job description

We are seeking an organized and proactive Executive Assistant to support the CEO of vrCAVE as well as activities of the general staff. In this fast-paced and dynamic environment, the Executive Assistant will be a key member of the team, providing high-level administrative support, project coordination, and communication assistance. The successful candidate will have a strong ability to prioritize tasks, anticipate needs, and maintain confidentiality at all times. This role requires a highly motivated individual with exceptional interpersonal skills and a passion for technology.

This is a hybrid position: in-person on Monday, Wednesday, & Friday, and remotely on Tuesday and Thursday.

Responsibilities

• Manage the CEO's calendar, schedule meetings, appointments, and travel arrangements, and prepare detailed itineraries
• Assisting in office management: coordinating with building staff, ordering supplies, etc
• Assist in the coordination of key projects and events, tracking progress, organizing resources, and facilitating communication between team members
• Maintaining and updating vrCAVE's internal standard operating procedures
• Assist in administrative processes such as: accounts payable, subscriptions renewals, booking flights/accommodations for team members, event planning/coordination, etc
• Handle administrative requests and queries from senior managers and executives
• Periodically assisting in the hiring process
• Perform other related duties and special projects as assigned by the CEO
• Report to the CEO on a regular basis
• Traveling for work-related activities when necessary

Requirements

• Education: Bachelor's degree in business administration, communications, or a related field is preferred
• Experience: A minimum of 5 years of experience as an Administrative Assistant or a similar role supporting C-level executives
• Skills: Strong organizational, time-management, and multitasking skills. Excellent written and verbal communication skills. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Experience with project management software is a plus
• Personal Qualities: Ability to work independently and as part of a team. Proactive and resourceful approach to problem-solving. High level of professionalism, discretion, and confidentiality. Strong attention to detail and commitment to accuracy. Strong work ethic and sense of accountability
• Flexibility: Ability to adapt to changing priorities and work in a fast-paced environment

The following are considered an asset

• Able to use company standardized software including HubSpot and Google Office Suite
• Able to generate effective presentations using any of the following: PowerPoint, Excel and Word
• Demonstrated self motivation with the ability to execute a disciplined approach with limited supervision

Job Type: Full-time

Pay: $72,000.00-$76,000.00 per year

Benefits:

• Company events
• Dental care
• Extended health care
• Flexible schedule
• Life insurance
• Vision care

Education:

• Secondary School (preferred)

Experience:

• Administrative: 5 years (required)

Work Location: Hybrid remote in Edmonton, AB

Expected start date: 2025-09-10