Executive Assistant - Allied Heath And Midwifery

• Corporate, Christchurch
• 1.0FTE (40 hours a week). Fixed Term till June 2025
• Monday to Friday, 9am - 5pm
• Salary starting from $74,090

Health New Zealand | Te Whatu Ora is firmly grounded in the principles of Te Tiriti o Waitangi and is dedicated to serving all New Zealanders. Through integration and collaboration, we - re building a health system underpinned by partnership, equity, sustainability, whānau-centred care, and excellence.

About the Role

Are you a highly organised professional who thrives in a fast-paced environment? We are looking for an Executive Assistant (EA) to work alongside our Executive Director of Allied Health Scientific and Technical (EDAHST) and Executive Director of Midwifery & Maternity (EDMM) in a full time, fixed term position.

As an Executive Assistant, you will manage critical priorities, provide seamless administrative support, and be the trusted go-to person for both our Executive Directors.

The Executive Assistant role is responsible for enabling and supporting the EDAHST and EDMM. This entails efficient and timely support to achieve the smooth running of the office, ensuring communications are efficient and support the application of all Health New Zealand policies, processes and tools, including proactive issues management, relationship management to enable priorities and business objectives to be successfully achieved.

You will also be responsible for:

• Managing constant conflicting priorities
• Proactive stakeholder relationship management
• Act and communicate on behalf of the Executive Directors
• Actively manage future milestones
• Plan and manage events, workshops and meetings including minute taking where required

Having an oversight across all projects led by our Executive Directors means there is a lot of potential for you to contribute to the transformation happening across our organisation.

About you

You will be enthusiastic, have a professional approach and enjoy working under pressure in a fast-paced environment. You will have excellent organisational skills along with the ability to think ahead, use initiative, establish priorities and meet deadlines whilst preserving the highest levels of accuracy and confidentiality. Along with having excellent interpersonal, oral and written communication skills and the capacity to manage relationships at all levels.

Skills and experience:

• Experience working with professionals at an executive level
• Ability to adapt and change focus under pressure in a fast-paced office
• Adaptable and flexible
• Fast active learner and open to learning
• Advanced skills in the MS Office Suite
• Experience in a health system is preferred but not essential

• Demonstrate an understanding of the significance of and obligations under Te Tiriti o Waitangi, including how to apply Te Tiriti principles in a meaningful way in your role.

Working for Health New Zealand

Health New Zealand | Te Whatu Ora is - the weaving of wellnesses. We're dedicated to ensuring excellent healthcare for the people of Aotearoa/New Zealand. The Equity Work Programme at Health NZ focuses on helping everyone in the health system think about equity when they do their work. It also promotes the cultural change needed for the whole system to reach equity in health outcomes.

Our people are at the heart of everything we do. Health New Zealand are committed to being good employers and honouring our equal employment opportunity obligations.

Our commitment to equity, diversity and inclusion

• We want to see the real you in your application and welcome the real you on board if you come and work with us. Skills are gained across many areas of our life, not just in formal employment. If you can demonstrate the skills listed in the ad, but the experience was gained through whānau life, community or mahi aroha (volunteering) we encourage you to apply and share your story with us in your cover letter.
• We particularly welcome applications from our diverse Māori, Pacific, disabled, and rainbow communities.

How to Apply

All applications must be submitted through our online careers portal before 11:59pm on Sunday 9th February. If you have any questions about the role, please contact Nila Gopal at nila.gopal@TeWhatuOra.govt.nz