Executive Assistant, City Shaping

• Play a key role directly supporting the Director, City Shaping
• A workplace of positive people and ideas
• Full Time, Permanent Opportunity

About the Opportunity

As part of the City Shaping portfolio, the Executive Assistant provides effective management of the Director, City Shaping’s email and diary, ensuring the Director is fully briefed for all appointments and commitments.

The City Shaping Portfolio comprises the Park Lands, Planning & Sustainability and City Operations programs. The portfolio leverages and celebrates our role as a Capital City Council and delivers the services that protect our heritage, Park Lands and urban environment, demonstrating our environment leadership now and into the future.

Building quality professional relationships across and beyond the organisation based on a commitment to customer service and delivering quality outcomes for our City stakeholders is critical to success in this role.

Effective executive administrative support to the Director, City Shaping includes forecasting of needs and expectations, establishing effective systems to facilitate timely information, adapting quickly to changing needs, and adopting work practices that adhere to Council protocols and procedures.

This is a great opportunity to play a key support role that will have a positive impact on our City.

About You

To be successful in this role you will have:

• Extensive experience in providing administrative support and assistance at an executive level.
• Experience in managing an Executive’s electronic diary and ensuring the organisation of all documents for appointments.
• A high level of verbal and written communication skills with the ability to foster and maintain strong working relationships with internal and external stakeholders.
• A high degree of ability in the Microsoft Office Suite and a demonstrated ability to quickly learn in-house software programs.
• Demonstrated ability to plan and organise competing work demands and to operate efficiently under pressure and manage competing priorities to produce timely, high-quality responses, maintain attention to detail and meet deadlines.
• Ability to compose and present correspondence of a non-specialist nature.
• A strong understanding of how Council operates.

About Us

Located in the geographic heart of Kaurna Country, the City of Adelaide celebrates its cultural heritage, unique natural surrounds and structures its footprint in a way that allows it to adapt to the changing needs of the community and a dynamic global landscape. Our focus is on our community’s wellbeing and quality of life - investing in city improvements and on future planning, so we continue to design a liveable city where future generations can continue to live authentic and meaningful lives. This is an exciting opportunity to join our team and be a bigger part of our amazing city!

To find out what our people love about what they do please watch this video.

At the City of Adelaide, we thrive in an environment that is welcoming, inclusive and safe, and celebrates difference. We value and embrace our diverse perspectives and recognise the value diversity has in fuelling innovation and enabling brilliant experiences for our diverse community.

For Further Enquiries & How to Apply

All enquiries regarding this position will remain private and confidential and can be directed to Ilia Houridis, Director City Shaping on 8203 7324.

Please submit a Resume and a Cover Letter expressing the skills, experience and qualities you can bring to this position addressed to Ilia Houridis, Director, City Shaping.

Please review the position description prior to submitting an application by following the prompts to apply.

For more information about what it’s like to work for the City of Adelaide, including the benefits, please visit www.cityofadelaide.com.au/careers

Applications close at 11.59pm, Sunday 8 December 2024.

Please be advised this is a full-time, permanent opportunity with a starting salary at Level 5 Classification commencing at $91,537 + 11.5% superannuation. Please note that there will be a 3% salary enterprise increase commencing the first full pay period of January 2025 to $94,238.

As part of the recruitment process candidates will be required to undertake a National Police Check.

We continue to work hard to ensure our recruitment process is safe for people of diverse backgrounds.

Please note, applications received via the email address below will not be considered. We are committed to making reasonable adjustments to provide a positive, barrier-free recruitment process and supportive workplace. Our commitment to inclusivity means we welcome applications from Aboriginal and Torres Strait Islander peoples, people with disabilities, and candidates from with a range of lived experiences. If you require assistance with our recruitment process, you are more than welcome to connect with our People Services team on (08) 8203 7333 recruitment@cityofadelaide.com.au