Executive Assistant, Legal Services And Secretariat Teams

Job Reference: 1486638

About the Role

Curtin University is seeking an experienced and highly organised Executive Assistant to provide professional, discrete and confidential support to the Chief Legal Officer (CLO) and contribute to the broader work of the Legal Services and Secretariat teams.

This is a pivotal role within a small, collaborative Legal Services and Secretariat teams operating in a fast-paced environment. The role focuses not only on the usual co-ordination and efficient operation of the Legal Services and Secretariat Teams, but also on coordinating documents for legal briefs, supporting governance committees and preparing high-quality documentation.

The successful candidate will be a trusted professional who can work proactively and autonomously, anticipating needs and progressing work independently. Given the nature of the work, the role requires exceptional judgement, discretion and integrity, with the ability to manage confidential and legally privileged information appropriately.

This position also works closely with other Executive Assistants across the University and provides support to the wider Legal Services team and secretariat where required, contributing to a collaborative and supportive executive support network.

Key Responsibilities:

• Provide high-level executive and administrative support to the Chief Legal Officer and assist in the coordination of Legal Services and Secretariat meetings, events and key activities.
• Coordinate the preparation and collation of documents to support legal briefs, reports, preparing briefing materials, and supporting governance functions.
• Support Committees, and Working Groups by coordinating agendas, preparing meeting papers, recording minutes, and tracking follow-up actions.
• Manage communications and enquiries on behalf of the Chief Legal Officer, exercising sound judgement when handling confidential, privileged or sensitive matters.
• Proactively manage diary, priorities and workflow, ensuring key tasks, deadlines, and documentation are prepared in advance.
• Develop and maintain effective working relationships with senior internal and external stakeholders.
• Work with the University's executive support team and assist Legal Services and the Secretariat teams as needed.

Who We Are Looking For:

To succeed in this role, you will bring strong executive or administrative support experience, exceptional organisational capability, and the confidence to operate autonomously in a professional legal environment.

You will demonstrate:

• Extensive experience providing high-level executive, governance or administrative support.
• Excellent organisational skills and attention to detail when working with complex documentation and managing competing priorities.
• High levels of discretion, integrity and sound judgement when managing confidential and privileged information.
• Outstanding interpersonal skills and the ability to build positive relationships with senior stakeholders and colleagues across teams.
• A calm, confident and professional approach, with the ability to remain organised and effective under pressure.
• Advanced Microsoft Office skills and strong digital capability.

Desirable

• Experience working in a legal environment (such as a legal secretary).

Role Requirements:
Your new team: - Legal Services and Secretariat Teams

Legal Services and Secretariat Teams at Curtin University is a small, collaborative team that works closely with senior leaders, staff and students across the University. The team provides practical, trusted legal and governance support that underpins Curtin’s teaching, research and operational activities. You will be joining a professional, supportive environment where discretion, collaboration and sound judgement are valued, and where your work directly supports informed decision‑making at a senior level.

About Curtin University

Curtin University proudly stands among the top one percent of global universities according to the ARWU 2025 rankings. We are an energetic, dedicated team of academics and professionals working together to provide global solutions through quality graduates and innovative research. Curtin is a welcoming space where integrity, respect for one another, courage, excellence, and impact are essential to everyday life. First Nations people, those identifying as LGBTQIA+, parents, carers, people of all ages, abilities and genders, and people of diverse ethnicity, nationality and faith are encouraged to apply. Our aim is to create a workforce that reflects the diversity of the community in which we live. For more information, please visit our Diversity and Inclusion page - https://staff.curtin.edu.au/discover-curtin/diversity-equity-and-inclusion-at-curtin/

What We Offer You:

This permanent G06 level role attracts a remuneration of $96,323 - $102,186 (G06) per annum, plus 17% superannuation.

Situated on Whadjuk Nyungar Country, our vibrant Bentley campus includes an art gallery, gym, childcare and medical centre, bus station, accessible parking and endless food options including a supermarket. Aside from the vibrant campus life, we offer more than just a job. Curtin offers a wide range of generous benefits, including additional leave, salary packaging, health and wellbeing services and an array of discounts for retail, travel and much more.

For more reasons to work at Curtin, please visit https://staff.curtin.edu.au/discover-curtin/

Join Us!

If this sounds like your next role, please click APPLY NOW ensuring to attach the following documents:

• Up-to-date Resume
• Cover Letter outlining why you are interested in this role, key skills and experience that make you suitable for the role and any additional strengths you would like to highlight.

If you have any queries in relation to this opportunity or the application process, please contact our careers team on CurtinCareers@curtin.edu.au or 08 9266 9000 (option 3,1), quoting the reference number. Applications will not be accepted via this email address, and late applications will not be accepted.

Applications close: 8.30pm (AWST), 31 March 2026

Please note we are not accepting applications from recruitment agencies at this time.

Curtin reserves the right at its sole discretion to withdraw from the recruitment process, remove the advert, not to make an appointment, or to appoint by invitation, at any time. Applications will be considered as they are received and interviews may occur before the closing date.