Executive Assistant – Managing Director & Board Support (2 Year Fixed Term)

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Description:
Overview of role:
This is a pivotal role providing high-level executive and governance support to the Managing Director (MD), while also supporting the broader Executive Leadership Team and Board Secretariat Team as required.

You will operate at the centre of executive decision-making — managing priorities, maintaining trusted stakeholder relationships, supporting Board governance processes and ensuring the MD’s office runs seamlessly.

This role requires discretion, professionalism, strong judgement and the ability to manage complex and sensitive matters in a dynamic environment.

Key Responsibilities:

• Provide comprehensive executive support to the Managing Director, including management of complex calendars, correspondence, briefings and workflow priorities.
• Prepare and coordinate high-quality reports, presentations, meeting papers and executive communications.
• Act as a key liaison for internal and external stakeholders including Board Directors, senior executives, government representatives and community leaders.
• Support Board governance processes in collaboration with the Corporate Secretariat Team, including meeting coordination, agenda preparation, Director support and maintaining governance registers.
• Manage the MD’s budget administration, reconciliations, corporate credit card and financial documentation.
• Coordinate executive meetings, Board activities, travel, events and official engagements.
• Contribute to governance, risk management and continuous improvement initiatives within the MD’s office.
• Maintain strict confidentiality and uphold the integrity and professionalism of the MD’s office at all times.

About you:
You are a highly experienced executive support professional who thrives in a complex, fast-paced environment and operates with absolute discretion and integrity.

You will bring:
Significant experience (7+ years or equivalent) supporting senior executives at executive or Board level
Demonstrated experience maintaining confidentiality, trust and integrity within an executive office
Exceptional organisational skills with the ability to manage competing priorities and tight deadlines
Advanced written and verbal communication skills
Strong judgement and problem-solving capability and the ability to synthesize complex information
Skilled at bridging gaps between cross-functional teams
High proficiency in Microsoft Office and executive-level documentation preparation
Experience supporting governance processes and working with Boards (highly regarded)
A proactive, solutions-focused approach with a continuous improvement mindset

A relevant tertiary qualification or substantial executive-level experience is required.

Sound like you? We’d love to hear from you.

Learn more in the position description

Salary:
The salary and conditions for this position will be as per the Coliban Water Enterprise Agreement 2021 Band 4 $93,548 - $112,895 plus super salary range will be offered to the successful candidate commensurate with their skills and experience.

Enquiries:
For further information please contact Bidita Rezwana on 0431173635 or via email at bidita.rezwana@coliban.com.au

To apply, please submit your resume and cover letter by 22 March 2026.

Why join us?

At Coliban Water our people are on a mission to create a better life for our customers and communities – now and tomorrow.

We love what we do and our location in the centre of a region that takes in 49 towns from Trentham to Echuca.

Our commitment to inclusion means you’ll feel at home here no matter who you are, who you love, or what you stand for. As part of the team you receive a monthly accrued day off, time off over Christmas, the flexibility to shape your work to suit your lifestyle, and generous parental, carer and workplace study leave policies.

At Coliban Water we balance a small team rhythm with the reach and resources of one of the largest Victorian regional urban water corporations.

What are you waiting for? We’d love you to join us.

Applicants will need to successfully complete all core training requirements in the expected timeframes and may be required to undertake a Police Check, Working with Children Check, Pre-Employment Medicals or Psychometric testing where applicable. Applicants may also be required to produce evidence of their Right to Work in Australia.

We welcome applications from individuals of all abilities. We are committed to creating an accessible and inclusive workplace for everyone, including people with disabilities and diverse abilities. If you need any support during the application process or would like to discuss interview adjustments, please contact Bidita Rezwana.

Please indicate any adjustments (administrative, environmental, or procedural) you may need to effectively participate in the recruitment process and/or carry out the requirements of the role you are applying for.

Please note that applicants may be contacted prior to the closing date.