Executive Assistant | Personal Assistant | Office Manager

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About the Opportunity

camoIT Solutions Inc. is seeking an exceptional Executive Assistant who will become a trusted extension of our executive leadership. This is far more than an administrative role—it is an opportunity to become a strategic partner responsible for ensuring our day-to-day operations, executive priorities, and client interactions are executed with professionalism, precision, and discretion.

We are looking for someone who naturally anticipates needs before they arise, takes ownership without being asked, and prides themselves on delivering work of the highest quality. The successful candidate will be highly organized, polished, adaptable, and capable of managing multiple priorities while maintaining complete confidentiality.

If you are someone who enjoys creating order from complexity, values excellence in every detail, and takes pride in representing an organization professionally, we would love to meet you.

Primary Responsibilities

• Provide executive and personal assistance to the CEO.
• Manage complex calendars, appointments, meetings, and travel arrangements.
• Coordinate business meetings, client visits, conferences, and special events.
• Prepare professional correspondence, reports, presentations, and meeting materials.
• Organize and maintain confidential business and personal records.
• Act as a professional point of contact for clients, vendors, and business partners.
• Assist with office management, administration, and operational coordination.
• Track projects, follow-ups, action items, and deadlines.
• Support business development initiatives and executive planning.
• Handle sensitive and confidential information with absolute discretion.
• Assist with occasional personal errands or executive-related tasks when required.
• Travel with the executive team when necessary for meetings, conferences, customer visits, or company events.

The Ideal Candidate

We are looking for someone who naturally demonstrates professionalism in everything they do.

You are someone who:

• Presents yourself professionally and takes pride in your appearance.
• Understands that first impressions matter and represents the company with confidence and professionalism.
• Dresses in polished business or business-professional attire appropriate for executive meetings and client interactions.
• Is exceptionally organized and detail-oriented.
• Takes initiative without waiting to be asked.
• Thinks several steps ahead and anticipates the needs of those you support.
• Is dependable, proactive, and resourceful.
• Communicates clearly, professionally, and confidently with people at every level.
• Maintains absolute confidentiality and discretion.
• Thrives in a fast-paced environment where priorities can change quickly.
• Is meticulous in both written and verbal communication.
• Enjoys solving problems and finding better ways of doing things.
• Understands the importance of loyalty, trust, and professionalism.

Qualifications

• Previous experience as an Executive Assistant, Personal Assistant, Office Manager, or senior Administrative Professional.
• Exceptional organizational and time-management skills.
• Outstanding verbal and written communication abilities.
• Advanced proficiency with Microsoft Office applications including:
• Outlook
• Word
• Excel
• PowerPoint
• Teams
• OneNote
• Strong experience managing executive calendars and scheduling.
• Comfortable learning new software and business systems.
• Excellent judgement and decision-making abilities.
• Ability to prioritize multiple projects while meeting deadlines.
• Valid driver's licence with reliable transportation.

Travel Requirements

Travel is an essential requirement of this position.

The successful candidate must be willing and able to travel throughout Ontario, Canada-wide and potentially USA or occasionally on short notice, to attend:

• Executive meetings
• Customer visits
• Conferences
• Corporate events
• Business lunches and dinners
• Off-site planning sessions

Occasional overnight travel may be required.

Personal Attributes We Value

We are looking for someone who:

• Has exceptional emotional intelligence.
• Reads situations well and adapts accordingly.
• Pays attention to the smallest details.
• Values professionalism over mediocrity.
• Is confident without being overbearing.
• Demonstrates integrity in every decision.
• Is highly dependable and trustworthy.
• Takes pride in producing exceptional work.
• Understands executive expectations and works proactively to exceed them.
• Is willing to go the extra mile without being asked.

What We Offer

• Competitive salary based on experience
• Opportunities for professional growth
• A dynamic and supportive work environment
• Exposure to executive leadership and strategic business operations
• Variety in your work—no two days are the same
• The opportunity to play a meaningful role in the continued growth of a successful and expanding technology company

Join Our Team

If you're looking for more than "just another administrative position" and want to become an integral part of an ambitious, growing organization where professionalism, trust, and excellence are genuinely valued, we'd welcome the opportunity to hear from you.

Pay: $42,400.00-$63,000.00 per year

Benefits:

• Company events
• Flexible schedule
• Mileage reimbursement
• On-site parking
• Work from home

Work Location: In person