Executive Assistant (Temporary Until June 2028)

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Introduction:
Become a Part of Moira Shire Council’s Exciting Journey!

At Moira Shire Council, we're reimagining local government with fresh ideas, a friendly approach, and a passion for making a real difference in our vibrant regional community. Nestled along the stunning Murray River, our region spans from the lush Barmah Forest to lively towns like Cobram, Numurkah, Nathalia, and Yarrawonga—one of Victoria’s top holiday spots.

We believe in working together with honesty, respect, integrity, teamwork, and accountability to create a future everyone can be proud of.

Our role as a Council? To serve, support, and inspire our communities to facilitate the success of the Moira2045 Community Vision.

Why Work With Us?

• Above Award pay rates
• A strong, values based, positive organisational culture
• Supportive and family-friendly workplace.
• Flexible work arrangements to suit your lifestyle with opportunity to Work From Home
• Access to extensive training and education opportunities, including in-house ledership program
• Superannuation information sessions with Vision Super
• Salary packaging and novated leases available
• Access to wellness initiatives
• Corporate discounts at five gyms across our shire
• Generous parental leave
• Up to two days paid volunteer leave for a community service within our shire.
• Cultural and ceremonial leave.
• Opportunities for purchased leave to better accommodate your lifestyle.
• So much more.....

Please note all benefits are considered individually for roles on a pro-rata basis. Temporary and part-time roles may not be eligible for all inclusions.

Moira Shire Council is an Equal Opportunity Employer.

Moira promotes a workplace that actively seeks to include, welcome and value the contributions of all people and encourages people with a disability, Aboriginal Australians, young people and people from culturally diverse backgrounds to apply.

Description:
This is a temporary position until 30 June 2028.

Key Responsibilities and Functions:
Provide high level professional administrative support to the Director of Infrastructure and the Director of Sustainability .
Provision of day-to-day executive support includes handling correspondence, diary management, coordination of requests and their responses, invitation responses, organisation of meetings and processing expenditure reimbursements.
Accurately prepare reports, documents and information ensuring deadlines are met.
Arrange meetings and events both internal and external on behalf of the relevant directorates.
Raise requisitions and processing of invoices, where required.
Provide a high level of customer service in the resolution of specialised customer enquiries.
Assist in the preparation and maintenance of policies and procedures.
Prepare Agendas and Minutes for meetings, as required.
Undertake special projects and research to prepare reports, as required.
Prepare and coordinate distribution of information, as required.
Prepare, maintain and administer processes to ensure compliance with legislation and organizational policies.
Provide an effective communication link between the Director of Infrastructure and the Director of Sustainability, and staff, community and local service providers.
Ensure records are created which will adequately document the business activities in which they take part, and that the records created and received are captured into the appropriate and authorized record keeping systems in accordance with the Records Management Policy.
Development and maintain strong relationships with all internal departments and external stakeholders and organization which are vital to the overall effectiveness of the position.

For more information about the role view the Position Description HERE (if Hyperlink is not working, click "Apply" to view it)

Skills and Experiences:
To Apply for this role, please include a cover letter addressing the following Key Selection Criteria:

Essential qualifications and experience

Extensive experience in an executive support / personal assistant role
Detailed experience in the management of diaries and appointments
High quality oral and written communication skills
Detailed experience in preparing reports, briefings and taking minutes
Experience / understanding of the function of Local Government, CEO & Council

Desirable qualifications and experience

Degree or Diploma with several years of relevant experience or lesser office qualifications with extensive experience is essential.
Experience in all facets of Local Government operations is desirable.

It is suggested you put this in a separate document. Place the Key Selection Criteria and Essential and Desirable qualifications as headings and state your answer to each one to enable this information to be easily accessible by the Hiring Team.