Executive Assistant To Gm, Group Finance

• Permanent Full Time
• Sydney Location
• Hybrid working model

How will I help?

This is an exciting opportunity for an experienced executive assistant to provide executive co-ordination and support to the General Manager of Group Finance and leadership team. The role is a central point of contact for the Group Finance team including across other senior leaders and our partners. The role requires exceptional interpersonal, communication, organisational and prioritisation skills, as well as a high degree of professionalism, confidentiality and attention to detail.

Key responsibilities will include:

• Proactively manage GM diary, agendas, commitments and emails including facilitating relevant approvals, audit trails and supporting papers / documentation
• Organise meetings or event room bookings, guests, catering, travel management and or equipment (as required) including supporting the LT or broader team
• Timely and accurate expense management – invoice approvals, pCard reconciliations, etc.
• Update General Manager on matters requiring urgent or personal attention, with associated deadlines and relevant documentation
• Professionally dealing with senior management including other GEs and GMs and their offices in an environment that is often changing and where there are tight deadlines involved.
• Manage Distribution Lists, secure / restricted site, meeting rooms, drives and other access
• Finalisation of papers and timely delivery to Group CFO Office or Company Secretariat for distribution to Board and other Group Committees and forums
• Ensure remuneration changes, leave, people structures, training, compliance.

What’s in it for me?

You’ll play a significant part of the future of a business that has been around for 200 years. Our purpose is to create better futures together. So, we’ll back you in the development of your career, internal career prospects, and flexible working. You’ll also keep learning to grow your career, backed by a fantastic team of people with a can-do, supportive structure.

Whatever shape your family takes, we offer generous paid and unpaid parental leave for your nominated primary and support carers. This includes leave to organise adoptions, surrogacy, and foster care arrangements. And we continue to pay your super contributions while you take all the time you need to get your new family settled.

What do I need?

• Ability to use Microsoft Office (Word, Excel) and PDF (Nitro) packages
• Relevant experience in providing executive level administrative support
• Comfortable operating at an Executive level and managing to tight deadlines
• Proficient in prioritising, organising and managing multiple tasks at one time
• Ability to work with and manage sensitive and confidential information and conversations
• Able to exercise initiative, analytical skills, attention to detail, problem solving, interpersonal and communication skills to achieve effective outcomes

What’s it like to work there?

We are a collaborative team of passionate people with a shared ambition to make a difference for our customers, our communities and each other. At Westpac, making a difference means creating impact, unlocking our own and each other’s passions, and transformative success stories to create better futures together.

As well as competitive remuneration and a great culture, joining the Westpac family gives you access to a wide range of employee benefits to help you manage your priorities - whether that means family life, work/life balance, ambition to grow or all the little perks in between.

We’ll empower you to shape your career path. Through personalised upskilling, mentoring, and training opportunities, you’re in control of where you start and how you’ll grow.

As an equal opportunity employer, we are proud to have created a culture and work environment that values diversity and flexibility – and champions inclusion.

Hear from some of our people and their experiences working with us.

How do I apply?

Start here. Just click on the APPLY or APPLY NOW button.

At Westpac, we’re all about creating a supportive culture and ensuring our workplaces, branches, products, and services are accessible and inclusive for everyone—our customers, employees, and the wider community. If you’re interested in discussing workplace flexibility, please feel free to mention it in your application.

We invite candidates of all ages, genders, sexual orientation, cultural backgrounds, people with disability, neurodiverse individuals, veterans and reservists, and Indigenous Australians to apply . If you have questions about the recruitment process, please email talentacquisition@westpac.com.au .

Do you need reasonable adjustments during the recruitment process?

We can provide reasonable adjustments for individuals with disability and/or neurodiversity. If you require an adjustment to be made during the recruitment process at any stage, please email talentacquisition@westpac.com.au