Executive Assistant To Principal - Abermain

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Introduction:
Holy Spirit Infants School, Abermain is seeking a Temporary Part Time (30hrs per week) Executive Assistant to Principal to join the team from Term 2 2026 until the end of Term 1, 2027.

As the only Infants school in the Diocese of Maitland-Newcastle, Holy Spirit Infants School, Abermain is proud to provide a holistic Catholic education for early learners in the Hunter Valley area. Our school’s story is a special one and we have built a solid reputation for providing spiritual enrichment, quality teaching and learning, and cultural and sporting experiences within a safe, supportive and connected community. We foster a faith-filled learning culture where students can grow as confident, courageous and collaborative learners. We encourage curiosity and questioning through play-based learning and support students to develop social and emotional resilience, problem-solving skills and capabilities which utilise creative thinking. At Holy Spirit Infants School, we provide a strong foundation to enable all students to reach their full potential.

Description:
POSITION DESCRIPTION

The purpose of the Executive Assistant to Principal – Primary is to build and foster positive and collaborative relationships with key internal and external stakeholders in order to provide support to the Principal of a primary school.

In this position, discretion, sound judgement, initiative and confidentiality are imperative at all times. The role supports the administrative, coordination, and organisational requirements of the Principal and contributes to the effective leadership and operation of the school.

This position may be based at a single school site or operate across multiple campuses. Where the role operates across campuses, the Executive Assistant is required to work flexibly across sites in order to support the Principal and the effective operation of the school. The Executive Assistant will also support the coordination of executive priorities, communication, and administrative practices across sites to ensure consistency and continuity of support to the Principal.

The Executive Assistant also contributes to the coordination and day-to-day oversight of administration support services, as delegated by the Principal.

Skills and Experiences:
EXPERIENCE/CRITERIA

• Ability to articulate a clear understanding of and a personal commitment to Catholic education and the mission of the Church through Catholic schools.
• Exceptional interpersonal capabilities and verbal and written communication skills with the ability to interact professionally with a diverse range of internal and external stakeholders.
• Demonstrated experience using initiative and self-motivation in the workplace and leading a team.
• High level of attention to detail and accuracy with proven ability to manage multiple tasks, projects and people, often under time pressure.
• Demonstrated ability in accurately and proficiently performing a wide range of administration tasks including use of Microsoft Office Programs and other relevant database programs.
• Demonstrated capacity to organise, prioritise and multitask to meet various deadlines.
• Ability to build and maintain collaborative working relationships with others.
• An understanding of and the ability to maintain a high level of confidentiality.
• Self-motivated with the ability to work autonomously and be responsible and accountable for own work with the capacity and willingness to work in a team environment.
• Willingness to Comply or Compliance with the CSO Accreditation to Work, Teach and Lead Policy.

Category A – Accreditation to Work.

QUALIFICATIONS

• Current paid NSW Working with Children Check (WWCC) number
• Completion of anaphylaxis training
• Completion of First Aid training or willingness to complete
• Certificate IV Business Management or equivalent experience

CONDITIONS OF EMPLOYMENT

Salary is in accordance with New South Wales & Australian Capital Territory Catholic Systemic Schools Enterprise Agreement 2025.

BENEFITS OF WORKING WITH US

Work in quality schools where students are nurtured, challenged and encouraged to excel and grow
A corporate fitness program through Fitness Passport (T&C's apply)
Employee assistance program (EAP)
Training and staff development programs
Paid parental leave for eligible employees
Access to long service leave after just five years for eligible employees

FOR FURTHER INFORMATION

Contact Diane Murphy, Principal on Tel: (02) 4930 4361 or via email: diane.murphy@mn.catholic.edu.au

TO APPLY

• Please provide a cover letter along with your resume
• Within your cover letter address each of the selection criteria as listed under EXPERIENCE/CRITERIA above and ensure your response to each criteria is no longer than 300 words.

Please note, not adequately addressing the selection criteria may result in your application not being shortlisted.

Applications for this position will only be considered if submitted through the following platforms: our careers page on our website, mnpeople, Indeed, Seek, or LinkedIn.

Applications close: Wednesday 29th April at 11.59pm

Additional information

The Diocese of Maitland-Newcastle is committed to safeguarding children and vulnerable persons and preventing those in our care from suffering abuse or neglect. It is committed to implementing and maintaining compliance with the NSW Child Safe Standards and the National Catholic Safeguarding Standards and takes a zero-tolerance approach to abuse of children or vulnerable persons. All who work in the name of the Diocese must comply with the Diocesan Safeguarding Framework Policy and act in accordance with the Diocese’s Code of Conduct which includes the Diocese’s Safeguarding Commitment Statement. Employees are required to undergo a National Police Check and retain a valid NSW Working with Children Check where necessary, in accordance with legislation.