Executive Assistant To The Vice President, Student Services (Contract)

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Please note: jobs are posted until 11:59 pm on the job closing date.

Land Acknowledgment:

Algonquin College campuses in Ottawa, Perth and Pembroke are located on the traditional unceded, and unsurrendered territory of the Anishinàbe Algonquin People. The Algonquin People have inhabited and cared for these lands since time immemorial. We take this time to express our gratitude and respect to them and to the land for all that it has provided and will continue to provide.

Job Description:

Reporting to the Vice President, Student Services, this position provides leadership, guidance, and direction to internal personnel and external contacts, and is responsible for the management and effective operations of the Office of the Vice President, Student Services. The incumbent provides administrative support to the Vice President and is entrusted to drive action and outcomes on behalf of the Vice President. The role of the Executive Assistant is integral to the productivity of the Office of Vice President and the Student Services area.

The incumbent works closely in partnership with the Vice President and divisional direct reports to achieve strategic objectives, operational goals, and is responsible for managing projects and daily operations of the office. The incumbent is uniquely positioned to prioritize and anticipate needs, and must have the ability to act effectively to requests regarding activities and functional operations of the Vice President’s office, responding in a timely and appropriate manner in order to maximize the efficiency and effectiveness of the office. This includes serving as the primary administrative liaison, carrying out analytical and representational functions on behalf of and in support of the Vice President.

The Executive Assistant is responsible for providing support commensurate to a member of the Executive Team. This includes planning, prioritizing, drafting executive level documents, preparing events, attending meetings, carrying out administrative duties related to strategic and confidential matters, and multitasking a variety of activities.

Employing a high degree of initiative and forward thinking, the Executive Assistant steers the inter/intra department coordination and timely completion of action items, projects, and special events on behalf of the Vice President, Student Services. The incumbent will also undertake of lead special projects and assignments upon the request of the Vice President, as it pertains to the deliverables of this position and the area.

The incumbent has complete familiarity with the Student Service departments of the College, with the academic and administrative policies of the College, and is able to communicate effectively with students and all levels of employees, as well as with a wide range of clients and representatives from other colleges, community groups, local school boards and Ministry officials. The incumbent must possess strong communication and interpersonal skills, confidentiality, speed, and expert organizational skills. demonstrating confidentiality, trust and diplomacy in all interactions.

What We Offer:

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Required Qualifications:

This temporary position is expected to be on-site though may eligible for occasional remote work.

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Accessibility:

Algonquin College values diversity and is an equal opportunity employer. We are committed to fostering an inclusive, equitable, and culturally respectful workplace. We offer an inclusive work environment and encourage applications from candidates of all backgrounds, including Indigenous peoples, persons with disabilities, members of racialized groups, and individuals from diverse communities. If you require accommodation during the recruitment process, please contact the Human Resources department at . While we thank all those who apply, only those to be interviewed will be contacted.